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We have just moved to a larger office due to the significant growth. Our new collaborative and vibrant workspace needs a passionate and proactive Office Assistant to work with our Office Manager & People Coordinator to help ensure we provide a place where everyone wants to work.
We are initially looking to bring someone on a 2 months contract with a view to potentially stay longer.
We are looking for someone who is interested in the Content Creator industry and has a genuine interest in Social Media. This role is an entry level role.
Responsibilities
Office management:
- Warmly greet guests and clients, making them feel welcome.
- Notify team members promptly of visitor arrivals.
- Manage incoming reception calls with a friendly and professional demeanour.
- Sort and distribute office mail efficiently.
- Maintain a clean and organised office space.
- Coordinate with maintenance and service providers as required.
- Provide regular reports on office usage.
- Encourage and support workspace tidiness.
- Manage meeting rooms, ensuring proper booking and utilisation.
- Ensure meeting rooms are kept clean and organised
Office resources:
- Keep office stocked with snacks and drinks
- Regularly replenish stationary and other office supplies (sanitary and personal hygiene products)
- Order lunch for meetings as necessary.
- Helping to set up our space for all staff meetings or events
Team support:
- Assist in organising staff birthday celebrations and gifting.
- Provide ad hoc support for gifting to influencers.
- Handle staff and client gifts/cards, especially during festive seasons.
- Assist with organising team events such as Christmas & Summer Parties
- Actively participate in organising agency parties and events.
- Assist with hotel and travel bookings.
Club management:
- Greet and check-in creators at our club.
- Serve as the primary point of contact for creators.
- Monitor creator bookings and assist in organising club events
Skills and attributes
- Demonstrate an active interest in social media and a passion for helping to create the ultimate place to work
- Have some experience in a similar role or be able to demonstrate that you have transferable skills
- Ability to manage a cross-section of different stakeholders - Founders, department heads, visitors etc
- Excellent communication and interpersonal skills (you’ll be interacting with people most of the time)
- Ability to multitask and prioritise
- Proactive approach and problem solver - and in get your hands dirty if needed
- Google Suite experience would be great
About Billion Dollar Boy
Billion Dollar Boy offers global data & insight, strategy, creative, production, paid media and end to end campaign management using industry leading proprietary software to deliver highly effective & efficient creator led advertising campaigns at scale.
Since 2014, we have partnered with some of the world’s leading brands, including Heineken, King, Nintendo, PepsiCo, Campari Group, Primark, Shiseido, and L’Oreal.
Our client campaigns have been awarded at the 2022 Cannes Lions, Influencer Marketing Awards, Webby Awards, The Drum Awards and Adweek.
We were among the first global creator marketing agencies and we have evolved to be one of the world’s fastest-growing agencies, with offices in London, New York and New Orleans.
We view creator marketing as a discipline, not an add-on - and bring this perspective into all of our agency offerings, proving the true value of influencer integration.
Our people set us apart, and our vision is to set a new standard of advertising to change its culture for the better.
