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  3. Consumer, FMCG & Retail
  4. Buying Admin Assistant London 2024
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The Buying Admin Assistant reports into the Buyer for a particular category and they are responsible for the administrative duties of the department. This includes sample management, critical path, supplier communication, meeting preparation, and systems admin.

Responsibilities

  • Support the development of our amazing product working closely with internal teams and suppliers
  • Notify suppliers when development BOM’s are created on PLM and ready to sample
  • Manage the department Critical Path to ensure deliveries are on time through weekly team meetings and supplier calls
  • Ensure development packs and samples meet deadlines
  • Communicate lap dip, trim and bulk are approvals to suppliers in line with the critical path and flag any concerns
  • Organise and file the department lab dip and bulk approvals
  • Follow the fit process and raise when changes may result in delayed deliveries
  • Communicate delays in a timely manner and offer solutions
  • Support the Assistant to set up order confirmation documents
  • Work closely with the Assistant to set up the production BOM’s
  • Internal management and preparation of samples for meetings
  • Work closely with Tech and suppliers to ensure Photo, TOP, Press samples are ordered and sent in time for shoot
  • Keep PLM up to date and accurate at all times
  • Build and maintain strong relationships with all cross functional teams
  • Work at pace and ensure deadlines are met
  • Manage your own workload and priorities, raise in advance if deadlines cannot be met
  • Ensure decisions are made quickly and speak up if something goes wrong

The experience we're looking for

  • Passionate about a career in Buying
  • Be creative and have a keen eye for detail
  • Excel and Microsoft Office skills
  • Experience of being part of a team
  • Some retail or administrative experiences

A bit about you

  • Be organised, adaptable and enjoys a challenge
  • Clear communication skills
  • Good problem-solving skills
  • Great time management
  • Ability to multitask
  • Ability to work independently

We want Boden to be the place everyone wants to work. Friendly and open, understanding and supportive. A best-of-British company with diverse teams, equal opportunities, and fair working and recruitment practices. We believe in hiring the best person for the job whoever they are, helping them thrive in it and celebrating their individuality.

We would like to encourage people from a diverse range of backgrounds to apply for our roles. If you need any reasonable adjustments or additional support during your application process, please do not hesitate to let us know.