EMEA President's Office Internship London 2024

To provide administrative support to the President EMEA’s office. The role requires a highly organised, motivated, and dynamic individual to ensure that tasks are managed effectively and efficiently.

The successful candidate will be adding value to the team by bringing fresh ideas, showing a positive attitude, and working collaboratively across the business to resolve issues and improve processes.

The successful candidate will have the opportunity to develop a wide range of skills, build contacts across the business, and work alongside the President EMEA’s team.

What your day might look like

Administrative support

• Provide diary support to senior executives (scheduling meetings, monitoring events etc.)
• Help organise and set up internal meetings (RMD lunches, etc.)
• Track internal coordination of projects (salerooms & space allocation)
• Send catalogues & liaise with Christie’s Post Room
• Help organise complex travel itineraries (via travel company) covering air, rail, and car/taxi’s as well as accommodation and relevant visas
• Check travel requirements for senior team
• Assist in hosting visiting executives from other Christie’s Global Offices
• Arrange client and internal staff gifts as required
• Book restaurants for client and external meetings
• Manage the physical office space for the EMEA President’s team, including filing, stationery, and client refreshments as required
• Liaise with IT department regarding any IT related issues (PC, laptop or iPhone, etc.)
• Manage monthly submission of expenses online (via Workday)

Research and projects support

• Undertake ad-hoc market and auction research
• Prepare Competitive Summaries
• Update internal Organisational charts
• Update and improve the Christie’s Consultant Newsletter, curating relevant topics as agreed with stakeholders, including sale results, upcoming sale dates, and events
• Support project management of any offsites organised by President EMEA’s office
• Prepare presentation materials as required
• Assist in tracking and researching potential corporate partners for events and initiatives

Events support

• Oversee organisation of monthly internal social events (liaising with internal ED&I Committees and the events team)
• Coordinate ‘Christie’s Running Club’ charity run, preparing sign-up form and invitations, as well as organising breakfasts on the day
• Help project-manage events and initiatives led by the EMEA President’s office, including but not limited to Business Development initiatives, working directly with external clients and the Christie’s events team.

Other projects

• Consultants and relative expenses
• Business development research
• Other ad hoc support as required

What you’ll bring to the team

• Understanding of how to prioritise work and meet deadlines
• Strong attention to detail and follow-up skills
• Ability to focus on the task at hand and follow through to completion
• Ability to demonstrate strong interpersonal skills with superiors and peers
• Ability to work independently, as well as in a team
• Excellent Microsoft Office skills
• Effective and flexible communication skills
• Ability to work with the utmost discretion and confidentiality
• Capable of managing multiple projects at once
• Willing to assist in administrative tasks
• Demonstrable experience in a relevant field
• Basic knowledge of the art market and its processes
• Fluency in an additional European language preferred

What's great about working for us

• 25 days annual leave + 1 day Birthday leave
• Christie’s Christmas office closure (guaranteed between 25th Dec – 2nd Jan) – in additional to annual leave: almost two weeks to fully switch off and spend time with friends and family
• Additional 1 week’s annual leave within the year of a 5 year anniversary i.e 5th, 10th, 15th and so on
• Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you
• Donation matching of up to £500 per annum to help you support the organisations you care about
• Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)
• Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues
• Discretionary Bonus (dependent on the business and employee performance payable in March each year)
• Life Insurance policy from first day – 3x annual base salary
• Generous retirement plans: We will double match your pension contribution upto 5% (Max 10% contribution from Christie’s)
• AXA Private Health Insurance – no employee contribution needed, subsidised for other family members
• Unum Dental Care – (may be added at personal cost)
• Guaranteed income insurance in the event of sickness, personal injury and occupational injury
• Employee Assistance Programme – access to personal advice and support services including counselling
• Eyecare vouchers (once a year)
• Cycle to Work scheme
• Robust family first policy:
• 16 weeks full pay on Maternity Leave
• Four day week, for eight weeks, at full pay on return from Maternity Leave
• Dependent back-up care: 10 sessions/ days of childcare or eldercare per year
• The Stork Club: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea