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  4. Executive Assistant London 2024
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Edelman is a leading global communications marketing firm, with more than 5,500 employees in 65 cities worldwide. Edelman partners with many of the world’s largest and emerging business and organisations, helping them evolve, promote and protect their brands and reputation. Edelman UK and Ireland is made up of over 550 brand, reputation, research and digital strategists who drive award-winning creative communication programmes for a roster of high profile clients.

In London, we deliver high quality communications marketing solutions for a wide range of clients including Xbox, Shell, Unilever and Disney. Passionate about developing the best creative strategies, we work collaboratively across the entire Edelman network to transform Brands’ reputations. Our work has scored us numerous Cannes Lions award wins.

The role

We are looking for an EA to support two of our senior Leaders in the HR Team in London.

The role requires a motivated, calm, enthusiastic self-starter, able to work under pressure in a fast-paced business environment whilst establishing strong relationships within the network quickly. Previous experience working in a similar role within a communications agency will be an advantage.

Key responsibilities

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  • Diary management – including arranging internal and external meetings and conference calls
  • Organise and coordinate extensive diary and international travel arrangements
  • Inbox management
  • Regularly booking local cars and taxis
  • Minute taking for team meetings
  • General administration and other ad hoc tasks
  • Weekly input, review and submission of timesheets and company expenses, whilst liaising with accounts department regarding any client billing issues
  • Raising purchase orders
  • Create, edit and review PowerPoint presentations
  • Project coordination and event management as required
  • Provide research assistance

Key requirements

  • High level organisation and time management skills with the ability to be proactive, effectively prioritise tasks and efficiently respond to urgent requests
  • Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
  • Ability to learn and effectively use I.T software
  • High level diary, logistical and travel management skills
  • Proactive solutions orientated approach
  • Excellent written and oral communication skills – ability to liaise confidently with internal and external VIPs
  • Experience in meeting administration, event management and project coordination

Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).