HR Assistant

We're looking for a HR Assistant to join our busy Business Partnering (BP) team in London. This is a broad role where you will provide the team with administrative support for HR processes and procedures relating to Business Professionals and to help ensure that the HR department provides a high quality service to its internal clients.

What’s in it for you?

This role provides the opportunity to take responsibility for providing exceptional administrative support with plenty of client contact. There is the opportunity to get involved in key HR projects and we have an excellent training programme in place.

Key tasks

Staff administration

Assist with the day-to-day administration processes for Business Professionals, including probations, promotions, transfers, exit interviews, leavers, etc.

New Joiners and Induction

Ownership of and overall responsibility for the new joiner process for new hires which will include, but is not limited to, the following:

• Liaise with the Resourcing team to ensure all pre-joining paperwork is completed and returned.
• Enter new joiner details onto all relevant systems on a timely basis.
• Ensure right to work and qualification jurisdiction information and documentation is correctly captured, filed and entered on to the HR and Firmwide systems.
• Complete new joiner checklists.
• Organise inductions and six-week catch-up meetings for new joiners.
• Provide supervisors of new joiners with relevant information e.g. induction schedules.
• Maintain induction manuals.
• Notify team of upcoming probation dates.

Leavers

Ownership of and overall responsibility for the leavers process for individuals leaving the Firm which will include, but is not limited to, the following:

• Liaise with Reward and Payroll teams to calculate payroll deductions and payments.
• Discuss holiday pay-out/usage with fee-earners.
• Draft leavers letters.
• Organise exit interviews. If required, attend meetings and type up notes in a timely manner.
• Update HR and Firmwide systems and notify relevant internal teams in a timely manner.
• Complete leavers checklists.
• Assist with annual exit interview report compilation.

Reporting/data management

• Update the Firm’s IT systems (including PeopleSoft) with changes.
• Maintain salary spreadsheets, organisation charts, starters and leavers reports, exit interview statistics, and other management reports/information as requested.
• Ensure HR files are created in a consistent manner, are kept orderly and are easily accessible.
• Ensure HR files are kept in line with ISO regulations.

Absence Management & Welfare

• Run reports on absence and sickness levels and pass information to Business Partners and the HR Advisor.
• Produce letters on unpaid sickness each month.
• Liaise with payroll on sickness deductions.
• Understand the internal and external sources of support available to staff.
• Deal with welfare queries from staff, referring up as appropriate.

Payroll

• Work closely with the HR Coordinator and payroll team to process the monthly payroll and to ensure all payroll information is accurate and updated in a timely manner.

Reward & Benefits

• Help administer the annual salary review by preparing required documentation.
• Assist with the collation of salary review packs for partners and managers.
• Assist with regular salary audits.
• Ensure basic understanding of benefits available.
• Respond to benefit queries or pass on as necessary.
• Monitor dates for and co-ordinate baby gifts, long service, maternity/paternity and wedding vouchers.

Performance and Career Development

• Monitor and maintain the timely and accurate completion of performance review forms.
• Provide information to partners/managers on the process as requested.

Policies and Procedures

• Develop a good understanding of BCLP HR processes and procedures.
• Keep up to date with employment law and Firm policy/procedures.
• Understand the strategic objectives of the Firm and the HR Department.
• Actively participate in HR team meetings and away days.
• Suggest ideas for the improvement of HR services and processes.

General Support

• Assist, as required, with maternity, paternity, parental leave, secondments and visas.
• Provide prompt and appropriate response to emails, reference requests, general correspondence and telephone calls.
• Ensure well-organised and timely management of all paper filing and e-filing.
• Carry out typing of correspondence, reports and notes and providing general assistance as required, providing to a high standard, checking work thoroughly.
• Take minutes of meetings, as required, and type up attendance notes.
• Organise team meetings, circulate agenda and record action points.
• Assist with other departmental activities and projects as appropriate.
• Process invoices promptly and apply correct codes and descriptions.
• Follow data protection regulations when processing data.
• Support the team with any ad hoc requests as necessary.

Experience and Knowledge

• Some office experience required, ideally within Professional Services or Legal environment

Skills

• Excellent attention to detail.
• Strong client service skills.
• Professional, confident, credible and responsive.
• Excellent communication skills, both verbal and written.
• Team player.
• Able to deal with pressure and manage conflicting priorities.
• Trustworthy and able to deal with confidential information.
• Well organised.
• Able to prioritise/multi-task.
• Flexible “can do” attitude.
• Enthusiastic, energetic and positive.
• Methodical and thorough in their approach.
• Considers “bigger picture” when completing discrete tasks.
• Personable with the ability to communicate at all levels.

To apply please email your CV and cover letter to Lisa Youde, Senior HR Manager, at Lisa.Youde@bclplaw.com