Company Secretary Assistant
CFC Benefits include 25 days holiday, Private medical insurance (plus dental and Optical cashback benefit), Life insurance scheme, Income protection scheme, Pension plan, Season ticket loan, Subsidised gym membership, 24/7 employee assistance programme and ‘dress for your day’ office dresscode. CFC social events include summer party weekend, Halloween and Christmas parties.
CFC is a specialist insurance provider and a pioneer in emerging risk. With a track record of disrupting inefficient insurance markets, CFC uses proprietary technology to deliver high-quality products to market faster than the competition while making it easier for brokers to do business. Our broad range of commercial insurance products are purpose-built for today’s risks, and we aim to give our customers everything they need in one, easy-to-understand policy.
Headquartered in London and backed by Lloyd’s, CFC serves more than 70,000 businesses in over 80 countries. We’re privately held and growing faster than any of our competitors in the market.
Although insurance is a serious business, our culture isn’t too corporate and we never take ourselves too seriously. We are ‘one-team’ and enjoy a culture of openness and encouragement. We invest heavily in the learning and development of our people and enjoy a fast paced working atmosphere that is friendly, supportive, and fun.
Reporting to the Company Secretary, the Company Secretary Assistant will assist in providing a full range of company secretarial services and governance support to the Group’s UK and overseas entity boards and committees.
The Company Secretary Assistant will support the organisation in achieving governance best practice and ensuring the governance structure is appropriately embedded and maintained throughout the Group.
Key responsibilities & Accountabilities
- Attend Board, Committee and other meetings as required to take high quality minutes, ensuring the essence of the meeting is captured effectively and actions recorded. Ensure collation and distribution of Board and Committee packs is completed within required timeframes. Provide cover for meetings attended to by the Company Secretary in their absence.
- Facilitate share transfers as necessary under the Group’s employee share scheme, ensuring share transactions are completed within timeframes stipulated by the constitutional documents.
- Assist on various corporate business projects as required and ensure the governance and company secretarial workstreams of such projects are carried out to a professional standard.
- Complete timely submissions of annual returns and other statutory forms to Companies House.
- Ensure statutory books and records are kept up to date for all Group entities, ensuring the entity management database (Diligent) is updated as required, and complete reconciliations when necessary.
- General board support including assisting with onboarding directors and preparing governance induction packs, assisting with the coordination of regular board effectiveness reviews and collating actions, and other ad-hoc support as required;
- Produce a range of corporate approvals for various transactions, which adhere to legislation and internal constitution documents. Act as a liaison for the organisation and coordinate circulation and execution of corporate approvals by investors, shareholders and management;
- Maintain and update as required, the Group’s governance documents including but not limited to Director Interests, Terms of Reference, Policies, Procedures, Governance Manuals, Organisational Structure Charts, Authority Matrices and Filing Registers;
- Assist the wider business in completing KYC checks;
- Conduct legislative monitoring to ensure the Group remains compliant with company law in all territories in which the Group has established subsidiaries;
- Supporting the Group’s internal and statutory audit processes, including collation and submission of documents;
- Support the broader team (Compliance and Legal) on ad-hoc tasks, as required.
Skills & Ability
- Technical corporate and governance knowledge with an understanding of global group structures.
- Experience of assisting on projects with a tight deadline within a cross-functional environment.
- Ability to work independently in a high pace environment and on own initiative, whilst being part of a wider team.
- Excellent verbal and written communication skills with the ability to build professional relationships with senior internal and external stakeholders.
- Sound judgement and business acumen with a professional and discreet manner.
- Strong drafting skills to independently produce board and corporate resolutions.
Knowledge & Experience
- Demonstrable experience in delivering professional company secretarial services to a corporate firm.
- Experience with Diligent Entities (formally Blueprint), or similar systems is essential.
- Have an excellent understanding of UK company law and the capability to expand this knowledge within other jurisdictions. Knowledge of company law in US, EU and Australia advantageous.
- Experience within the financial services industry and/or of Lloyd’s Minimum Standards (MS4 – Governance) well regarded, but not essential.
- Advantageous proficiency in reading and writing French well regarded, but not essential.
- Knowledge of private equity structuring and transactions advantageous.
Education & qualifications
- Hold or be working towards a recognised company secretarial qualification or other relevant qualification (i.e. law or accountancy) or be qualified by experience.