HR Administrator Summer Internship 2022

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

 In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 58,000 staff across a network of more than 1000 independent companies in over 54 countries and operating more than 900 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.

In 2021, Eurofins generated total revenues of EUR € 6.7 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job description

Working hours are Mon-Fri, 9am-5pm however candidates seeking part time work will also be considered. 

To provide first class administration support to the business in relation to supporting the HR team looking after employees across the business.  Support includes looking after key paperwork and processes relevant from the start of the employee life cycle through to an employee leaving the business.

The role involves ensuring accurate records are kept and maintained and that the General Data Protection Regulations Act is followed when handling sensitive employee matters.

Duties & Responsibilities

• To support & complete the HR administration processes for new starters, to include: pre-employment checks (including DBS checks and right to work, allergy forms, qualification and medical checks and references where required). Ensuring that all new starter paperwork is completed in line with departmental deadlines.
•  To track response of reference checks and follow up outstanding requests to ensure the highest level of response is received
• Ensure all right to work documents are verified and uploaded to the HR system, providing advice to managers and employees as necessary (enforce the importance of this being a requirement on first day of employment)
• Ensuring all HR trackers are updated
• Set up employee files in the correct entity, ensuring that all paperwork is filed in the correct employee file prior to start date
• Set up IT provisions for new starters (create PUID’s) and chasing up IT equipment orders with purchasing and suppliers and with the IT team to ensure set up is completed
• Issue new starters to Wolverhampton site with building access fobs and deal with fob queries
• Support the administration for employees with changes to job role by issuing a change of circumstances letter; ensure changes are updated within HR system and letters filed.
• Update HR and IT systems with changes (IAMS, Oracle, IT Tickets)
• To support the administration process for leavers, ensuring that resignation letters are received where relevant & saved to file and resignations are acknowledged prior to employee leave dates, and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions
• To ensure leaving actions for employees are completed on the relevant HR & IT system, to ensure that employee accounts are closed within 48 hours of leaving.
• To support the HR BP and HR Co-ordinator with the annual PDR/Appraisal process for allocated sites, monitoring returns and highlighting concerns and training requests to the HR Co-ordinator on receipt
• To monitor the HR inbox, ensuring that allocated actions are responded to and completed in an accurate and timely manner
• Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, filing, scanning, photocopying and taking responsibility for  post being sent out on a daily basis
• Note typing for HR related meetings including ECGs, investigations, statements and hearings as and when required
• Deal promptly with telephone enquiries ensuring they are followed up and that accurate messages are passed on to the relevant members of the team
• Support the administration of tasks associated with the annual / six monthly processes including annual salary review process, logging of the return of appraisal documents and training needs and logging of Q12 survey responses
• Support charity activity at Site
• Assist with all training activities, including booking courses, processing invoices, arranging training days, compiling training material, liaising with our training providers
• To support the HR team with project work as and when required
• To undertake other activities identified from time to time commensurate with the level of the post.

Qualifications

• Experience working in a busy administration role
• Confident in interacting with managers and employees at all levels
• Good word / excel / outlook / PowerPoint skills
• Good keyboard / typing skills
• Excellent verbal and written communication skills
• Data entry skills
• High level of accuracy and attention to detail
• Ability to work in a team, as well as independently to complete own work
• Able to prioritise work
• Customer service driven
• Flexible approach – to work and start / finish time where required
• Willing to complete training as needed for role
• Trustworthy and capable of keeping confidential information confidential
• Organised, able to plan ahead and meet deadlines / objectives

Additional Information

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Holiday Purchase Scheme
• Life Assurance 
• Company Pension Plan
• Employee Assistance Programme – 24/7 confidential support.
• Free car parking
• Worldwide career opportunities
• Everyone who joins our team also gets access to Perkbox, allowing you to save money all year round. Whether its supermarket savings or days out, the daily coffee or a summer holiday – there’s something to suit everyone’s lifestyle.

What happens next?

Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team to give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths. 

Application Tips

It’s really helpful for our Recruitment Team if you include a full up to date CV, your current location and a contact number so we can talk to you about our exciting opportunities. Please also detail your current Right to Work status in the UK.

Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.