Operations Executive

Company Description

We help brands make BOLD MOVES

Nowadays, brands want rapid, spectacular growth and they expect media to deliver it.

Clients used to give us media briefs that said “deliver 80% awareness” or “give me an impactful Christmas campaign.”

Now we hear

“Take me from 4th to 1st in my category”

“Help me grow 10% in a market declining 10%”

“Make me the most loved brand in my industry”

These are huge asks of media, that can’t be met through tweaking the media plan of two years ago.

Decades of advertising research prove that without a big change, large brands stay large and small brands stay small.

This is why Zenith help brands make BOLD MOVES.

Bold moves are big, brave changes to media strategy, delivering more impact for brands and more value for consumers.

Bold moves are backed up with a solid forecast – they are a better path to growth.

Bold moves build a partnership – we believe in this approach so much we link our growth to your success.

Bold Moves bring bigger ROI

This approach works for our clients, our people and consumers – it’s why we are recognised as the UK’s best media agency.

Our Commitment
At Zenith UK, we believe that fostering an inclusive culture where all talent can thrive makes our company stronger. It enables a greater idea exchange, which fosters innovation and creativity, and enriches our perspective.We are committed to Publicis Groupe’s wide variety of talent engagement and inclusion programming, and encourage our people to take an active role in continuing to drive positive change within our agency.   

Job Description

Apex is a separate division of Publicis Groupe and is a growth and solutions hub focused on problem solving and driving additional value for clients.  Apex ops are responsible for setting up end to end processes to ensure best practice and compliance across all media channels from briefing to invoicing.

It’s an opportunity for an enthusiastic and committed person, who enjoys working with data and figures and gains satisfaction from completing tasks to a high level of accuracy. We are looking for an individual who is conscientious, self-motivated, eager to learn and who will hit the ground running. It involves working closely and effectively with other member of the Apex ops, digital and finance teams, as well as liaising with vendors and agency teams. It is an important role which is vital in contributing to the growth and success of Apex.

• Collaborating with Apex ops and digital teams for month-end reconciliation and forecasting.
• Preparing agency and vendor billing sheets in Excel, including booking and spend details.
• Verifying monthly booking and spend details with vendors.
• Ensuring accuracy before sharing information with agencies.
• Aligning with agencies on delivery/spend and resolving queries before deadlines.
• Managing the digital finance tracker for billing and payments.
• Approving agency bookings to ensure spend alignment.
• Reconciling vendor spends for invoice payments.
• Resolving queries and escalating when needed.
• Maintaining relationships with vendors, internal teams, and agencies.

Qualifications

• Excellent math’s and numeracy skills
• Able to work with large data sets
• A high level of accuracy and attention to detail is essential
• Organised and capable of working independently, as well as part of a team
• Able to meet deadlines in a fast-paced environment and complete tasks accurately
• Can assimilate information quickly and adhere to processes/best practices
• Exceptional time management & prioritisation skills
• Confident in Microsoft Office Excel

Additional information

Zenith UK has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. 

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

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