Junior Document Controller Birmingham 2021

At WSP, there’s nothing we love more than pushing boundaries. Harnessing innovation and sharing insights across our diverse, international team to create a tomorrow’s world that's cleaner, greener and safer. Join us and you’ll be part of an organisation that takes pride in its people and purpose: creating long-lasting solutions to meet the needs of generations to come.

The Junior Document Controller will provide support to the Document Controller by undertaking document control tasks in accordance with WSP and Project Specific procedures. This is an exciting opportunity to work on major UK infrastructure projects demonstrating good time management adhere to the agreed standards. You will be a gatekeeper, working within a project team who you will be liaise with to ensure the correct documents are sent to the client and that our internal records match these submissions. A quality checklist must be followed prior to all documentation reaching the client to ensure that it adheres to the established controlled processes and practices. Consistency and transparency are key to maintain good relationships within the team and the client.

A typical week would include

• Issue documentation to the client within a deadline
• Adhere to all internal and external requirements and procedures
• Maintain high standards of quality control
• Retrieve documentation on request of project teams and client
• File digital documents in their correct locations
• Maintain confidentiality around sensitive documentation
• Ensuring that the Document Control register is updated
• Distribution of documents to relevant people / organisations
• Progress reporting on the document’s status
• Numbering & identification of documents
• Quality & compliance checks on documents
• Adhere to GDPR regulations

We'd love to hear from you if you have

• Graduate in Business Administration or similar further education courses
• Excellent attention to detail and able to multitask
• Open to flexible working hours
• Capability to demonstrate the ability to work under tight time frames
• Self starter requiring minimum guidance
• Ability to meet strict deadlines and work under pressure
• Excellent communication and time management skills
• Proficiency with Microsoft Word and Excel
• Proficient with typing and editing
• Strong data organisation skills

What if we can?

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP – we can!

WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

As well as rewarding you with competitive pay, WSP offers standard benefits including 25 days annual leave, pension schemes, life assurance, personal accident cover and paid professional subscriptions, and some not so standard benefits as part of our flexible benefits scheme – so if you would like to hop on a new bike (cycle to work scheme) or thrill the family with your Lego building skills (Discount at Legoland Windsor) – WSP can help!

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. VIBE (our LGBTQ+ Employee Resource Group) and our Gender Balance Group work with the business to help ensure we continue to promote the right environment to enable LGBT+ and female employees to reach their full potential, and to ensure we continue to promote equality, inclusivity and diversity for everyone.

Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender confirmation, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

In addition we support our people to achieve their personal health and well-being goals through our Thrive programme.

About us

WSP is one of the world's leading engineering professional services firms providing technical consultancy to the built and natural environment. We believe that for societies to thrive, we must all hold ourselves accountable for tomorrow. For us, that means creating innovative solutions to the challenges the future will bring to the communities and environments where we live and work across the UK.

We are locally dedicated and propelled by international brainpower. We are technical experts and strategic advisors, including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, programme and construction management professionals. Our experts design lasting solutions in the property & buildings, transportation & infrastructure, environment, industry, resources (including mining, and oil & gas) and power & energy sectors as well as project delivery and strategic consulting services. And safety and sustainability are embedded in everything that we do.