VINCI Facilities Management is seeking a proactive and detail oriented Commercial Assistant to support our Commercial Manager in improving financial and operational performance across our contracts at RAF Benson. This role plays a key part in supporting the commercial and operational teams, ensuring commercial governance, accurate administration, and strong collaboration across stakeholders.
The role
Responsibilities are split across two core areas: Commercial Support and Administration, offering an excellent opportunity for someone looking to develop a career in commercial management within facilities management or construction environments.
Responsibilities
Commercial support
- Support the Commercial Manager and operational teams across the full spectrum of commercial activities
- Assist with the correct application and interpretation of contract terms for operational colleagues
- Monitor the flow of chargeable works and ensure work in progress is converted to cash
- Prepare applications for payment and client invoicing
- Produce and review client quotations
- Support the pricing of contract variations and compensation events
- Maintain commercial documentation and Excel based trackers with accuracy
- Support budgeting, forecasting and month end reporting
- Ensure compliance with all commercial processes, procedures, and best practice standards
- Make best use of knowledge management and commercial information systems
Administration
- Support subcontractors with invoicing queries and provide timely information
- Receive and prepare payments for processing, ensuring accuracy and awareness of deadlines
- Purchase order and supply chain administration
- Provide commercial and financial administrative support to project delivery teams
- Arrange meetings and maintain accurate filing of commercial and finance documentation
- Communicate effectively with internal departments, customers, and suppliers
- Prioritise workload effectively to meet changing demands and deadlines
Essential qualifications and skills
- Highly organised with strong attention to detail
- Confident working with Excel and commercial documentation
- Able to communicate effectively with a wide range of stakeholders
- Comfortable working in a fast paced, operational environment
- Proactive, flexible, and committed to continuous improvement
- Previous experience in a commercial, finance, construction or facilities environment is advantageous
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.
