Since our inception in Sandnes, Norway in 2000, we’ve grown to become a European leader within the MarTech landscape. Our mission is simple yet ambitious: to revolutionise brand management with our intuitive cloud-based platform. It's designed to let businesses effortlessly create, modify, store, and share their brand assets, making brand consistency easier than ever. With over a million users globally, our impact is clear, especially among renowned brands like BMW, Boston Consulting Group, and Unilever, who are part of our 500+ brand family.
Our journey took an exciting turn in 2021 when we merged with BrandMaster, birthing the Papirfly Group. This expansion, coupled with welcoming companies like Meriworks, Brandpad and recently Keepeek, illustrates our commitment to innovation and growth. Under the leadership of our new CEO Stefan Ropers, a MarTech and SaaS industry veteran, we're honing our platform to be even more efficient and user-centric.
At Papirfly, you'll become part of a dedicated team of nearly 300 professionals across eight countries, all committed to making a mark in the MarTech industry. In our culture, we emphasise a growth mindset, leadership, ownership, openness, and collaboration. This means we continually embrace challenges, learn, provide and accept feedback, and take pride in our work, encouraging each team member to lead and inspire.
We value innovation, but it's the collective effort and diverse perspectives that truly drive our success. We believe in transparency, sharing information freely, and respecting each other's ideas to foster a collaborative environment. At Papirfly, your contributions are integral to our mission of redefining brand management and supporting our clients' success.
Join us if you're ready to be part of a team where your personal growth and our shared achievements go hand in hand. At Papirfly, your ideas are important, your development is a priority, and together, we'll accomplish great things in the realm of brand management.
Job overview
We're looking for a motivated Finance Assistant to our London office that can help handle Papirfly Group’s day-to-day financial matters. You must be prepared to multi-task as you'll be expected to work on multiple administrative projects at the same time. This role is a hybrid, and you're expected to be in the office at least 2 days a week.
Main responsibilities include
- Processing bank transactions on a daily basis and month-end reconciliations to statements
- Monthly payroll including scheduling payments to employees and HMRC, e-mailing payslips
- Processing supplier bills
- Monthly supplier payment run
- Ad hoc supplier payments during the month
- Workplace pension administration (uploading monthly payment file, adding new joiners, employee communications re postponement and eligibility, update salaries after increases, etc)
- Monthly deferred licence calculation
- Monthly commission calculation
- Regular review of debtors, liaise with CSMs, credit control
- Sending monthly customer statements
- Monthly management charge invoices
- Assist Customer Success Team with sales invoicing queries, customer-supplier portals, etc.
- Register Fixed Asset Additions
- Review and process employee expense claims including reimbursement once approved
- End of Tax Year PAYE reconciliation, reports and checks prior to the new tax year, e-mailing P60s to employees, etc
- VAT - review
Annual audit/budget
- Provide administrative support during budget preparation
- Participate in annual audits
Adhoc
- HR Admin - Capturing new employees
- Ensure employee records/document are maintained
- Deal with supplier and customer queries
- Insurance and other adhoc renewals
Knowledge and experience required
- 1 year plus experience in a Finance/Accounts Assistant role
- AAT qualified or qualified by experience
- Experience of working with Xledger is preferable but not essential.
- Good working knowledge of Microsoft Office software, particularly Excel & Google Sheets
- Good understanding of double entry to trial balance
- Knowledge of sales and purchase ledgers, bank reconciliation, invoicing
- Good organisational skills and able to effectively prioritise workload
- Ability to work independently
- Excellent verbal and written communication skills
- Desire to add value to the business through collaboration with the team
- Positive attitude with a desire to learn & build on knowledge and skills
- Confident, friendly and calm personality
