OOH Operations Executive

Company Description

Publicis Media Exchange (PMX) PMX is the trading, investment, and commercial arm of Publicis Media. PMX is designed to support and provide market-leading capabilities for Publicis Media’s agency brands; Zenith, Starcom, and Spark Foundry. PMX guarantees safe and effective media investment for our clients with premium publishers and platforms that help businesses grow. Our client-led planning approach, insight, and leverage drive our unrivalled negotiation strategy. The UK team comprises over 300 investment specialists, embedded within each agency, powered by a central team of excellence including programmatic, data, negotiation, product development, and market insight. PMX thrives on an entrepreneurial spirit and a persistent need to innovate and improve what we do for our clients. We take on strategic, brave challenges, and relentlessly explore new ways to reach our clients' business goals. We are always looking forward to the next big thing and the next big players - ensuring we are always focused on driving operational excellence against our client's business goals.

Overview

The role focuses on administration relating to Operational & Activation tasks around campaign approval. It’s an exceptionally varied role that includes trafficking artwork, booking, invoicing/reconciliation and the reporting of campaigns (the entirety of the campaign life cycle) across OOH media and all our exciting clients/agency brands.

Responsibilities

• Maintain central folders for billing lists, approval forms, and client PO's.
• Upload campaign data (e.g., AF’s, Upsites, Playout data) to PURL and manage internal processes.
• Set up campaigns, handle operational and financial changes, including artwork delivery and budget accuracy.
• Input campaign budgets into the invoicing system, ensuring accurate invoicing and timely payments.
• Submit required details for new/amended OOH Media Owner setups and campaign tracking.
• Manage artwork trafficking and ensure timely delivery for activation.
• Collate and submit end-of-campaign reports for compliance.
• Resolve or escalate media vendor invoice/order queries.
• Pull data for finance audits, OOH reporting, and compile necessary reports.
• Develop a basic understanding of media/client requirements to spot errors in plans.
• Contribute to team meetings, initiatives, and knowledge sharing.
• Build expertise in necessary tools and systems.
• Assist with ad-hoc duties from OOH Ops and Finance directors.

Qualifications

• Self-driven, results-oriented, with a positive outlook.
• Strong communicator, responsive and timely.
• Skilled in project management and task prioritization.
• Strong numeracy and data analysis skills.
• Proficient in Excel and quick to learn new systems.
• Able to meet deadlines and ensure accuracy.
• Organized, independent, and collaborative.
• Critical thinker with problem-solving abilities.

Additional Information

Employees joining The Pack, which is an early careers programme that connects, supports and develops you to kick-start your career with us, initially start with an annual salary of £28,000. 

The recruitment process: 

Step 1: Apply and get started!
Step 2: Show us what you’ve got – complete some fun, interactive tasks through Arctic Shores’ assessment. Look out for this in your emails following your application!
Step 3: A quick chat with a recruiter to get to know you better and for you to ask any questions and let us know if you require any adjustments.
Step 4: Join us for a virtual assessment day where you can showcase your skills and strengths. 
Step 5: We’ll give you feedback, post assessment day, whether or not we move forward with your application. 

Publicis Media has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).