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We are seeking motivated and detail-oriented Accounts Assistants to join our Financial Transactions Team at the Royal College of Art. Reporting to the Accounts Receivable or Accounts Payable Supervisor, you will play a key role in supporting the day-to-day financial operations of the College.
Your primary responsibility will be to deliver a high-quality Accounts Receivable and Accounts Payable service, ensuring accurate and timely processing of transactions in line with College policies. This is an excellent opportunity for someone with a proactive mindset and a passion for delivering exceptional customer service.
Key responsibilities
Accounts receivable
- Raise and issue tuition fee and customer invoices using Agresso and Thesis
- Manage student, sponsor, and customer accounts, including payments, credit notes, and refunds
- Perform credit control and issue payment reminders
- Set up and manage student payment plans and process cash receipts
- Reconcile control accounts and organise cheque banking
- Administer corporate credit cards, post journals, and reconcile accounts monthly
- Provide direct support to students and stakeholders via appointments and queries
Accounts payable
- Process invoices, credit notes, and ensure accurate coding
- Maintain and update supplier records and bank details
- Resolve invoice and supplier setup issues
- Run payment processes and reconcile supplier accounts
- Manage queries and assist with monthly journals
General duties
- Deliver excellent customer service, responding promptly to finance queries
- Prepare journals, raise requisitions, and assist with reconciliations
- Support internal users with Agresso/Thesis and deliver training sessions
- Contribute to year-end and audit preparations
- Maintain up-to-date finance content on the College intranet
- Collaborate across departments to improve finance processes
What we’re looking for
You’ll be an organised, adaptable team player with strong communication skills and a willingness to take ownership of your work. Experience working with finance systems such as Agresso and Thesis, and a solid understanding of accounts receivable/payable processes will be advantageous.
Why join us?
The Royal College of Art is the world’s number one art and design university. We offer a collaborative, creative working environment and the chance to support the financial functions of a world-leading institution.
We kindly request that recruitment agencies do not contact us regarding this role. We handle all recruitment in-house and do not accept unsolicited CVs or agency terms.
