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At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.

Success at SOM Means

  • Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
  • Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
  • Product: We strive for excellence in the concept, quality, and delivery of our work.
  • Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
  • Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
  • Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position responsibilities

Supporting a small team of Project Managers in an administrative capacity, this role is responsible for ensuring project teams are informed and scheduled appropriately; and that project documentation is complete, and filed in accordance with firm standards.

Provide administrative support and team coordination for Project Manager and project teams, to include:

  • Calendar coordination for project teams, individual calendar management for assigned principals
  • Draft and manage updates to internal project documentation in approved templates, at the direction of Project Managers
  • Format project documents as needed, including meeting minutes, project schedule, contracts
  • Manage project-related paperwork by ensuring all materials are current, properly filed and stored
  • Manage communication among project teams, ensuring the team is aware of standing meeting schedules, meeting agendas, deadlines, changes to project schedules, etc.
  • Run necessary reports for reference
  • Coordination with consultant teams as directed
  • Attend and support studio Resource and Supervisory meetings.
  • Responsible for preparation of relevant meeting materials.
  • Responsible for creating and adjusting project staffing plans as directed by the project manager.
  • Update project staffing plans based on guidance provided during the meeting.
  • Add vacation and other leave to the system.
  • Assist the coordination of project resources, understanding upcoming demands.
  • Process resource reports.

Minimum qualifications

  • College degree + 2 years experience in project coordination or general administrative support
  • Prefer some experience in a professional services environment
  • Working familiarity with typical office software
  • Excellent written and verbal communication skills
  • Demonstrable organisation skills
  • Exhibits initiative, problem solving, and decision making quality with a high attention to detail

At SOM, we welcome and encourage diversity in the workplace. We believe an inclusive environment benefits our employees, our firm, and our community, while also enriching and challenging our own thinking about design. We are proud to be an equal opportunity and affirmative action employer.