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We operate from 15 offices in Europe, Asia and the Middle East, and focus heavily on industry sectors such as retail & consumer, transport, real estate, financial services, and the public sector.
In recent years we were recognised by the FT as one of the top 5 most innovative law firms in Europe; we were named Litigation Law Firm of the Year, Real Estate Law Firm of the Year and Private Equity Firm of the Year in the UK; Corporate & Commercial Firm of the Year in Qatar; Law Firm of the Year in Oman; and have opened new offices in Germany and France.
Our core values include delivering MORE IMAGINATION and MORE IMPACT to our client relationships and projects. We are committed to inclusivity and sustainability, and have a modern and approachable culture.
This role sits within the Marketing and Business Development team, whose focus in on helping our expert Partners and other lawyers to win business and deliver an excellent client service. We are ambitious to demonstrate the firm's premium quality and imaginative approach, and so are investing in our bids approach, systems and processes to make people's working lives easier. That has brought with it new opportunities for brilliant bids talent.
The Role
The Bids Content & Systems Executive role will sit within the central BD function as part of the central Bids team.
The role holder will primarily have responsibility for managing, collating and updating the firm's brochure and bids content (both standard pre-written content and best practice examples) across various platforms within the firm. This role will take responsibility for supporting on projects to improve bids team processes and systems to facilitate self-service tools for lawyers.
The role holder will also provide support to the bids team (for example, discreet sections of larger bids or PQQs and mini-tenders).
The role reports to the BD Operations Manager, and has close working relationships across many areas of the business, including Bid Content Manager, Document Production, IT, Risk and wider Business Development and Marketing colleagues.
Duties
The following list is not exhaustive but gives a flavour of the duties:
- Schedule regular reviews of firm facts and figures and brochure update.
- Co-ordinate regular reviews of the bid content across various platforms (BD Hub, Bids Library and Foundation) to make sure that bide content is consistent and up to date.
- Support Bid Content Manager in drafting the first draft bid content, as required.
- Develop strong relationships with various subject matter experts (e.g. contributors from HR, Risk, IT, Information Security, BD and marketing colleagues etc.) across the firm to manage and motivate these contributors to regularly update content at agreed intervals.
- Work with the Bids team to collate best practice content from recently submitted bids and update these content areas in the existing Bids library, including lessons learned from bid debriefs and feedback sessions on specific areas of content.
- Ownership and maintenance of AG at a glance section on BD Hub on the intranet – ensuring content is kept up-to-date and is categorised correctly to make it searchable.
- Build knowledge about the firm and its client base (i.e. services they buy, service gaps, profile of client base, retention rates, satisfaction with our services etc.).
- Work with the wider Bids team to compile knowledge, research and analyse clients and targets to aid bid/no bid decisions and monitor competitor activities.
- Work as part of the wider Bid team on strategic full panel tenders or high value transactional bids; assisting Bids Managers and/or BD Managers by assuming responsibility for specific sections and key areas of the tender process
- Work with the BD Operations Manager and BD Operations Coordinator to maintain the bid automation platform (Foundation); be a go-to person to respond to queries; provide ad-hoc demonstration of the platform to the business as required.
- Liaise with Document production, Brand and other relevant teams to develop and maintain proposal automation template within Foundation.
- Take responsibility for completing PQQs and supporting the wider bids team to oversee the bids process from beginning to end, including:
- Downloading, summarising and circulating documents to appropriate stakeholders
- Managing inputs from other Subject Matter Experts.
- Drafting content and ensuring content reflects client requirements, including liaising with design function
- Follow up, including documenting any feedback received, working with partners to establish debrief questions and initiating/attending meetings with client to receive feedback on tender process.
Knowledge Skills and Experience Required Bespoke to Role
- Highly computer literate with excellent systems skills, ideally including experience of Office software
- Excellent attention to detail
- Experience of bids process including tenders and PQQs (preferred but not essential)
- Strong writing and editorial skills with experience of writing proposal content
- Experience of implementing projects and promoting best practice
- Self – starter with ability to use initiative
- Strong team worker
- Ability to gain trust and build relationships quickly
- A real "can do" attitude and an ability to find solutions
- Able to interact professionally and credibly with senior internal stakeholders
- An ability to manage conflicting requests or concurrent multiple projects
- Marketing or Law degree (or equivalent) is desirable but not essential
- Experience of working in a professional services or similar fast-paced organisation is desirable
Benefits
As a firm, we aim to provide a positive experience to everyone who works here and our focus on financial, lifestyle and wellbeing benefits ensures that this experience goes beyond the nine-to-five. As part of this mission, some of the benefits employees of AG can expect are:
- Life Assurance & Income Protection
- Competitive employer matched pension contribution rate
- Health and wellbeing subsidiary, up to £180 per year
- One day per year to volunteer (as part of our CSR initiative)
- Buy/Sell holidays (up to 5 days each year)
- Mental health and wellbeing initiatives such as The Mindful Business Charter, Mental Health Champions and 1:1 sessions with an in-house professional
- Talent referral bonus incentives
- AG Excellence awards for the recognition of exceptional effort
- Opt in private medical and private dental insurance
- Opt in annual health screening
- Voluntary critical illness cover
- Annual discretionary bonus plan
AG is an equal opportunity employer and we do not discriminate on the basis of a person's gender, ethnicity, disability, sexual orientation or any other protected characteristic. We are committed to having a diverse team and actively encourage applicants from diverse backgrounds and communities, particularly those from underrepresented demographics. We want our recruitment practices to be as inclusive as possible, so please let us know if you need us to make any reasonable adjustments during the application or interview process to help you perform to your best.
