Office Coordinator

About AlphaSights

AlphaSights is the global leader in knowledge on-demand. We connect investors and business leaders with the knowledge they need to succeed. Working from nine cities globally, our 1500+ colleagues provide round-the-clock coverage to the world’s top investment funds, consultancies, and Fortune 500s. Founded in 2008, AlphaSights is a fast-growing, founder-led company.

The role

AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our fast-growing office in central London. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals.

If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights in central London. Apply now and contribute to our dynamic and growing team.

Responsibilities

• Front of House and reception desk operational duties during core business hours.
• Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
• Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
• Procure all office supplies, make payments and ensure items are received.
• Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
• Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
• Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
• Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
• Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
• Arranging catering for in-office events.
• Overseeing all catering in-office, including the coffee machine maintenance and all F&B supplies.
• Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.

What we're looking for    

• 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
• Proactive, forward-thinking and detail-oriented approach with excellent problem solving skills.
• Ability to handle multiple tasks simultaneously, think on your feet and remain calm under pressure.
• Strong interpersonal and communication skills, with the ability to build positive working relationships with our stakeholders.
• Demonstrated ability to manage ambiguity, handle various stakeholders, prioritisation
• Able to thrive in high-pressure environments.
• Excellent written and verbal communication.
• Fluency in English is essential.

Benefits

• 4% matched pension contribution on qualified earnings.
• Comprehensive private health insurance coverage and dental insurance.
• 25 vacation days, 8 bank holidays, and business closure over the Christmas break.

AlphaSights is an equal-opportunity employer.