Events Administrator Peterborough 2023

The Bauer Media Consumer events team are responsible for producing leading industry events and exhibitions relating to magazine brands we own, these are largely in the motorcycling, angling and equine markets.

Our vision as a team is to be recognised as the most successful and innovative creators of live events in our chosen markets… each experience delivered with passion and pride by a team of experts.

The focus of your role

An exciting Event Administrator role has arisen within the Consumer Events department working across six high-profile consumer events spanning the automotive, angling and equine markets.

We are looking for an enthusiastic and energetic Event Administrator to provide critical administrative support in our busy events team based in Peterborough. The ideal candidate will have previous administration and ideally events experience, along with the ability to communicate confidently and accurately, both verbally and in writing.

Supporting the team, you will be responsible for the day-to-day administration of the events along with managing the communication with exhibitors and sponsors both pre-event and on site. Customer service experience is a benefit, and you must have a very keen eye for detail.

You will have excellent organisational skills, the ability to prioritise and work on multiple projects simultaneously and the ability to manage your time effectively. Meticulous attention to detail is absolutely critical in this role, as is the ability to interact with our exhibitors both verbally and in writing on a professional level. You will be the most organised person you know and live your life by lists, deadlines and planning – willing to go the extra mile to support your colleagues in achieving team objectives.

Role Responsibility

• Competently manage communication methods with exhibitors and sponsors pre event
• Confidently and accurately process bookings for each event, recording details on spreadsheets and collating information sheets
• Processing service orders for the exhibitors, raising invoices and booking relevant contractors
• Chase essential documentation from exhibitors
• Updating the show manuals with accurate details relating to each event and circulating to exhibitors
• Liaise in a professional manner with exhibitors regarding their attendance at the event, dealing with any questions and queries they have
• Accurately update floorplans for each show
• Working with databases and completing mail merges
• When required take minutes at weekly event team meetings
• Assist Event Manager with delivering communications to key stakeholders when required
• Assist with event build up i.e. preparing any collateral required on site
• Attend the event for the duration of the build, open and breakdown period, primarily working in the organiser office dealing with exhibitor in-person queries.

The Ideal Candidate

• Excellent communication skills internally within the team and externally to exhibitors, sponsors, contractors, venues
• Initiative to complete within a time frame, a task and overcome obstacles
• Strong and accurate attention to detail in all work, particularly pre-event administration, spreadsheets, invoicing and mailings.
• Ability to plan your own workload and work unsupervised
• Self-motivated and enthusiastic about tasks and assisting the team, particularly through busy periods and on site
• You will be highly organised and capable of juggling multiple projects at any one time
• Proven administration experience with excellent PC skills and outstanding attention to detail
• Excellent written and verbal communication skills
• Experience from a customer service based role would be a benefit
• Great team player qualities demonstrating a can-do flexible attitude
• Professional manner and attitude at all times, especially in conduct behaviour at an event
• Commitment to the aims and objectives of the Bauer Media Consumer Events Team
• Experience in events and exhibitions is not essential, but preference will be given to candidates who can demonstrate this.
• Proven use and knowledge of Word, ExCeL and Outlook is essential.

Package Description

Rewards packages at Bauer Media offer a range of salary sacrifice Benefits, such as our pension scheme and flexible holidays, as well as exclusive Perks like great deals and discounts for everyday life.

• 25 days holiday + bank holidays
• Discounted high street vouchers
• Internal Bauer Academy – Wide range of learning opportunities to support with your Career Development (Bauer Media Group - Academy: Posts | LinkedIn)
• Opportunity to buy additional holiday
• Company pension
• Cycle to work scheme, tech loan scheme and groups discounts for healthcare insurance
• Discounted subscriptions on Bauer publications (50%)
• Thrive initiatives – Wellbeing at Bauer
• Opportunities to contribute to our Belonging@Bauer and Sustainability initiatives

About Bauer Media Group

Bauer Media Group has become an enduringly successful media corporation by focusing on creating content that matters most to millions of people around the world: from print and online publishing to radio and money-helper services for consumers, as well as sales and marketing services for SMB. Family-owned in the 5th generation, Bauer focuses on the long term, with a consumer-first mindset that guides us across our increasingly diverse portfolio. Our workforce of 15,000 shares a passion – to deliver content and services that are popular with, and helpful to, our customers and partners.

As the UK’s biggest selling magazine publisher, we create iconic and influential magazine media brands, digital properties and associated consumer and B2B live events for diverse, passionate audiences. We reach 25 million consumers through our portfolio, which includes heat, Grazia, Closer, Empire, Motor Cycle News, Parkers, Mother& Baby, TV Choice, Take a Break, Bella, Yours, Garden News and Country Walking. Our scale, coupled with the breadth of our portfolio, gives us an advantage over pure play magazine competitors. It also gives us a huge responsibility - our brands become the lens through which our audiences see the world, and for this reason, we take our responsibilities as a media outlet very seriously, recognising that we are responsible for shaping perceptions in the wider world.

What we will offer you

Quite simply, our promise to you is that Bauer Media is a great place to do great work with great people. Our people take an enormous amount of pride in the brands they support. They like their team members, and they feel supported by their managers. We all take collective responsibility for our culture, because we know it has a ripple effect out across our brands. That’s why our culture of inclusion at work, Belonging at Bauer, is at the heart of everything we do. Belonging at Bauer is about our dual goals of being as representative as we can of the audiences we serve, and about creating a working environment where all our people feel able to bring their whole selves to work every day. It’s part of everything we do, and everyone who works here is responsible. If you join us, you’ll be an important part of this as well.

We’re proud to be the driving force behind the “Where’s your head at?” campaign, which is working to put Mental Health First Aiders on an equal footing with traditional workplace First Aiders. This is a priority for all of us that work at Bauer and we now have fully trained Mental Health First Aiders supporting and working across all of our UK locations.