BBC Extend Business and Resource Scheduling Coordinator Bristol 2024

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

• Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
• Benefits - We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

Freelancers are eligible to apply for an internal role if they are on a Worker Contract and they have worked continuously for 6 months. If they have worked for less than 6 months continuously or have a break of 3 weeks or more between engagements, they must seek Divisional HR approval to apply for an internal role prior to submitting an application.

If they are unsure which contract they are on, they can speak to their booker or the HR BP, however if it helps - both a PAYE freelance or Modus Gross contract is considered a Worker contract and covered by the Worker terms found here.

Job introduction

This role is advertised as part of our BBC Extend programme for disabled people. To apply for this role you should identify as deaf, disabled or neurodivergent and must meet either: the definition of disability in the Equality Act (2010), or the definition of disability in the Disability Discrimination Act (1995) if applying in Northern Ireland. You’re broadly defined as disabled under both acts if you have a physical or mental impairment that has a substantial and long-term negative or adverse effect on your ability to do normal daily activities. This definition includes both apparent and non-apparent conditions and impairments, and medical conditions such as Cancer, HIV or Multiple Sclerosis.

We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact the BBC Extend team via the shared mailbox.

The BBC are fully committed to providing workplace adjustments to help eliminate barriers in the workplace that disabled people face. To do this, we have our own dedicated BBC Access and Disability Service that provides assessments and support throughout employment with us. If you are successful in applying for this role and require workplace adjustments, we will work with you to get your adjustments in place.

If you’d like more information on BBC Extend, please visit the BBC Extend webpage.

BBC Local Business & Operations Team are recruiting a Business and Resource Scheduling Coordinator to support BBC Local teams in the South West of England. Reporting to the Business Advisor, this role will work as part of a team of Business Management and Administration staff in the region. You will provide a wide range of business support services as well as effectively contract and schedule resources including staff, facilities and equipment in accordance with production and transmission requirements, terms and conditions and objectives of the operational areas. This role requires a confident problem solver with excellent communication and interpersonal skills. Strong attention to detail, organisational and planning skills and experience using a scheduling system.

Main responsibilities

• Responsible for staff resource scheduling in accordance with requirements, terms and conditions and the objectives of BBC Local teams. Ensure rotas, timesheets and leave requests are dealt with in a prompt and timely manner.
• Liaise with business colleagues, project and production teams to ensure that forward scheduling meets future requirements.
• Support contracting and payment of contingent workforce including on-air talent within contracting regulations, identifying requirements for support over peak periods.
• Collating and preparing invoices, raising purchase orders, raising sales orders and processing expenses. Deal with issues or queries arising from invoicing and payments to suppliers, staff, talent and contingent workforce. Working with finance specialist to reconcile financial data.
• Responsible for coordinating team IT requests, user administration and systems access. Ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT and security access to BBC buildings.
• Provide general policy guidance and advice working with divisional specialists (e.g. IT, business continuity, finance and training).
• Be proactive in contributing towards the cost effective scheduling of resources and in particular the management of overtime, freelance and casual spend.
• Provides BBC Local management with business support.

Are you the right candidate?

• Sound knowledge and experience of a scheduling system together with well-developed IT skills.
• Excellent organisation and planning skills with the ability to assess programme and staffing priorities; to act with minimum supervision and deal with conflicting demands in a busy environment to meet deadlines.
• Has a high standard of accuracy and attention to detail.
• Strong communication and interpersonal skills with the ability to deal discreetly and tactfully with members of staff, ensuring that the BBC Respect at Work policy is adhered to at all times.
• Proficient numeracy skills to analyse and reconcile data.
• Excellent knowledge of or ability to learn the BBC’s terms and conditions and policies to enable support of Resource Scheduling.

About the BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.