Administrative Assistant Commercial Litigation Southampton 2024

We are looking for an Administrative Assistant to join the Commercial Litigation business group to support the teams with a broad range of administrative and operational tasks. You will work alongside an experienced Executive Assistant providing support to a team of fee earners and partners. The successful candidate will have proven excellent communication and organisational skills required to assist the lawyers in the group.

Typical Workload

The role will be providing administrative support to assigned fee earners. This will include:

• First point of contact for clients and 3rd parties
• Initial telephone calls with potential new clients, including taking details regarding the nature of the enquiry
• Prompt administration of file opening tasks including: obtaining AML and ID Verifications from clients, drafting Engagement Letters for fee earners and setting up e-filing folders
• Organisation of documents including printing and filing, scanning and saving to e-files
• Dealing with incoming and out-going post
• Creating, printing and dispatching bundles
• General accounts administration and monthly billing responsibilities
• Closing files and archiving e-files and papers
• Completing expense forms for fee earners
• Collating, analysing and reporting of data as required by fee earners/clients
• Conference and meeting arrangements
• Other ad hoc duties as required by fee earners

Skills / Experience Required

• Highly organised, accurate and strong attention to detail
• Adaptable, flexible and able to multi-task
• Enjoys taking responsibility and using own initiative
• Strong IT skills and aptitude and able to adapt to new technologies and systems
• Excellent communication skills are essential
• Capable of managing a varied and demanding workload
• Collegiate and team-playing approach
• Enthusiastic and committed
• Ability to engage fully with clients and other professional and organisational contacts to provide an excellent service
• Committed to rigour around treating all clients fairly
• Focused on attributing dedication, determination and loyalty to colleagues, clients and communities
• Able to demonstrate continuous development and diversity in thinking
• Understands and complies with Information Security responsibilities commensurate with this role including Data Protection and the duty of confidentiality

Blake Morgan is committed to adopting Smart Working practices, where appropriate in the context of business needs, and empowering colleagues to maximise their performance. Whilst we strive to ensure consistency of approach across the firm, there will inevitably be some differences in working practices across our business groups and business support functions. We consider each colleague's personal preferences, working styles and development needs when deciding the best arrangements to suit our clients and colleagues. A typical approach would be a blend of working in your usual office, working from another Blake Morgan office, working from a client's office and working from home. A Guide to getting the most out of Smart Working Policy is available for our colleagues. You will be a core part of the team and able to access the technology, support, training and resources you require.

Blake Morgan is one of the UK's leading full-service law firms, with offices in London, Wales, Thames Valley and the South Coast region. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements. Our clients are commercial businesses, not-for-profit organisations, government agencies and private individuals.