Recruitment and Payroll Officer Cambridge 2023

British Antarctic Survey (BAS) delivers and enables world-leading interdisciplinary research in the Polar Regions. Our skilled science and support staff based in Cambridge, Antarctica and the Arctic, work together to deliver research that uses the Polar Regions to advance our understanding of Earth as a sustainable planet. Through our extensive logistic capability and know how BAS facilitates access for the British and international science community to the UK polar research operation. Numerous national and international collaborations, combined with an excellent infrastructure help sustain a world leading position for the UK in Antarctic affairs. British Antarctic Survey is a component of the Natural Environment Research Council (NERC). NERC is part of UK Research and Innovation www.ukri.org

We employ experts from many different professions to carry out our Science as well as keep the keep the lights on, feed the research and support teams and keep everyone safe! If you are looking for an opportunity to work with amazing people in one of the most unique places in the world, then British Antarctic Survey could be for you. We aim to attract the best people for those jobs.

Working in a busy HR team, this role will play a pivotal role in supporting recruitment activities and payroll processing ensuring the relevant documentation is provided to UK Shared Business Services (UKSBS) for new starters, leavers, and other changes during the employee lifecycle. Acting as the first point of contact for recruitment and payroll related queries, the postholder will be comfortable dealing with queries and ensuring information is accurate and up to date.

Purpose

The post holder will work closely with recruiting managers across British Antarctic Survey (BAS) to provide advice and guidance on all recruitment activities. They will ensure that the recruitment process – from advertising to onboarding is administered to high quality standards. In addition, they will liaise on a day-to-day basis with the HR Data Officer, managing the new starter and leaver processes and ensuring that any changes to personnel records are processed accurately and on time.

Duties

Recruitment (50%)

• Providing advice and guidance to internal and external parties in relation to recruitment best practice.
• Supporting hiring managers with the full recruitment and selection process including identifying the most effective advertising platform for the role, guiding managers through the shortlisting process ensuring that all the relevant fields are captured, arranging interviews, and providing support.
• Managing recruitment administration from vacancy inception to offer, ensuring all vacancy and new starter documentation is correct, managing pre-employment right to work checks, gathering references, and delivering the HR induction session to new starters.
• To act as a point of contact for all recruitment and HR related queries, liaising with the Recruitment and Selection Manager, HR Data Officer and Hiring Manager as required.
• To facilitate and support new starters with their onboarding experience.
• Provide regular updates for HR Business Partners (HRBP) on recruitment activity.
• Update the recruitment system ensuring all vacancy information is correct and the relevant information is kept up to date.
• To produce monthly reports related to recruitment activities.

HR Systems (50%)

• New Starter process – setting up new starters on our HR system, liaising with the recruitment team and shared services to ensure the new starter is successfully onboarded and the probation process supported.
• Managing the leaver process, updating HR Systems to ensure all leaver information is accurately included in the payroll and any additional payments, liaising with internal departments, and issuing leaver documentation.
• Managing and processing required information for Maternity, Paternity and Shared Parental leave – keeping track of all leave, MATB1 forms, KIT days, ensuring letters are issued and keeping track of leave dates, producing regular reports, and ensuring the system is updated for payroll.
• Managing the payroll process to ensure the relevant information is received monthly by UKSBS for all payroll elements such as allowances, changes to job roles, overtime, on-call payments, mariner payment, bonuses, contract changes and extensions as required.
• Managing general HR system updates including changes of job titles, promotions, changes to line management, hours, salary changes, sickness absence and other information to support the employee lifecycle.
• Co-ordinating and updating spreadsheet for tax payments related Antarctic assignments.
• Keeping track of service requests and ensuring information has been correctly entered into the system and all documentation filed correctly on the relevant system.
• Co-ordinating the collation, analysis and reporting of periodic performance management information and associated statistics for use by the HR Advisory team, ensuring comprehensive information is reported accurately and on time in line with agreed procedures and timescales.

Additional information can be found on the British Antarctic Survey website when you click 'apply now'