Applications for this job are now closed
We are looking for a high-energy, innovative Events Assistant who is ready to start their career at one of the world's foremost international affairs think tanks. This is an exciting opportunity which will support the Events Coordinator and Events Manager with event preparations and delivery.
The role will be highly collaborative, working with colleagues to support the planning and delivery of a range of high-level policy events, conferences and roundtables. In return for your hard work you'll be trained in event management and given the opportunity to lead your own events over time. You will be part of a highly stimulating environment as you engage with a broad range of global topics and external partners.
We are an equal opportunity employer. We value diversity and do not discriminate on the basis of protected characteristics. We encourage applications from all backgrounds. If there is anything we can do to improve your experience or support you, please get in touch at HR@Chathamhouse.org
Principal Responsibilities
Delivery
Pre-event
- Update our CRM with all speaker engagement and event information
- Assist with booking speaker travel and accommodation where needed
- Build each event on Zoom and our online conference platform and keep updated
- Book event rooms and keep up to date
- Put together speaker notes, speaker contact sheet, name plates and other event documents
- Design and put together the event holding slides
On the day
Support event delivery, tackling the roles set by the event lead. This includes:
- Onboarding virtual speakers
- Registering delegates
- Mic running
- Online event management
- Answering inbox queries
Post-event Administration
- Collate delegate feedback and present to the rest of the team at the post-event analysis meeting
- Assist with writing speaker thank you letters
People
- Join speaker briefing calls and assist where needed
- Build and maintain relationships with colleagues across the institute and external partners, working collaboratively with others in creating a positive working culture
- Collaborate with the team and wider department to ensure the successful delivery of events
Requirements
Essential Qualities
- Experience coordinating or supporting the delivery of events (for example in hospitality, work experience or school/ university events)
- Administrative and organisational skills with a keen eye for detail
- A superb communicator with good written and oral skills and an ability to build positive relationships
- Ability to work as part of team and with individuals at all levels displaying tact, sensitivity and diplomacy
- Comfortable with prioritizing and balancing different projects and take initiative
- Highly motivated and able to work calmly, quickly and accurately in a pressurised environment
- Computer proficient with Microsoft Office suite
Desirable Qualities
- An understanding of the think-tank, policy institute and/or academic world
- Experience of dealing with event management or CRM databases
- Have knowledge and proficiency of the GDPR
Benefits
Benefits include approximately 37 days annual leave (including public holidays and Chatham House closure days), pension salary exchange, employee assistance programme, parental leave, flexible working and other benefits designed to suit your lifestyle. All of this, in a professional, engaging and intellectually stimulating environment.
Application Process
Please submit your:
- Curriculum Vitae (CV).
- Supporting letter - In the cover letter section, please tell us what motivated you to apply for the Events Assistant role at Chatham House and detail any skills/qualities/experiences that you feel align with this role
- Answers to the application questions.
Closing Date on Monday 27 March 2023 at 10.00am GMT. You will be notified of the status of your application within 4 weeks of the role closing.
Our selection process will consist of an online assessment followed by an interview. Interviews will be held in person at Chatham House on Tuesday 4 April 2023. Start date on Tuesday 9 May 2023.
