Auction Accounts Assistant & Administrator Cambridge 2024

Rolling deadline

Cheffins is a privately owned independent partnership and one that believes interviews are life-changing events.

We focus on fair and objective hiring, we work hard to create and maintain a welcoming, inclusive and safe environment that embraces the uniqueness and value that each person can bring to the business. We want everyone to be themselves.

If you are looking for a 9-12 month contract where you can take your career forward and gain new experiences, then this is the role for you. You will be covering maternity leave and working with our busy and highly motivated Fine Art Auction team that together operate a wide range of Fine Art auctions on a monthly basis. This is a great opportunity to have an accountancy role in an exciting and dynamic department within Cheffins.

Our values

  • Welcoming, we’re friendly and make everyone - without exception, - feel safe, included, valued and at home at Cheffins.
  • Considered, we provide effective advice and support to our clients and colleagues. We’re open-minded and considerate of people’s experiences and stories.
  • Committed, we care about our work, clients, colleagues, communities and the environment. We always act with respect, kindness and responsibility.
  • Knowledgeable, our staff combine technical and market expertise, with a willingness to listen and fully consider people’s views, values and ideas.

How we will reward you?

We offer a competitive salary and rewards package including,

  • 23 days annual leave, plus bank holidays with entitlement increasing with length of service
  • All offices shut down over Christmas and the New Year as we recognise that our people need a break
  • Long Service Awards
  • Annual All Staff Reward scheme
  • Contributory Pension
  • Health Cash Plan through Medicash, with a focus on Wellbeing (including, complimentary therapies, skinvision, digital physiotherapy, health & stress support, virtual GP, mProve yourself, gym discount and discounted shopping)
  • Life Assurance
  • Optical cover
  • Flexible working opportunities and we are always happy to discuss how this could work for you.
  • Payment for professional memberships and development opportunities
  • Menopause policy
  • Employee Volunteering days
  • Family friendly policies

Our focus is to encourage you to continue with your learning and development and we are committed in supporting you to be the very best version of yourself to help you achieve and fulfil your potential

Social events include Christmas and Summer get togethers, charity events, team building opportunities, we actively encourage our people to gain life experiences.

What will it take to be successful?

  • Self-motivated individual who enjoys working as part of a team
  • Welcoming and passionate about providing a high level of customer care
  • Good numerical skills and an understanding of general accounts and invoicing
  • Ability to organise your workload to meet multiple deadlines
  • Enjoy a varied, busy and rewarding role
  • Strong communication skills both written and verbal
  • Good IT skills and enthusiasm for embracing ever changing and advancing technology
  • A willingness to get involved in other roles and assist colleagues with general administrative tasks
  • High level of accuracy is key to this role

What will you be doing?

You will be responsible for managing the Fine Art department auction day accounts and will work closely with the firm’s accounts department. You will also provide front of house support, answer telephone calls, emails and deal with members of the public on a daily basis.

Main purpose/scope of the role:

  • Management of the Fine Art auction day accounts
  • Produce and reconcile auction day invoices for buyers
  • Manage payments
  • Full management of pre and post-sale vendor accounts
  • Front of house; answering telephone calls, emails and dealing with members of the public
  • General administration and filing
  • Management of the auction database and online bidding systems
  • Dealing with account enquiries pre and post auctions
  • Conducting Anti-Money Laundering checks when required

Working Monday to Friday 9.00am to 5:00pm. The role may require occasional additional hours during an auction.

What happens next?

This role could be the best move you make. Take your time to apply. Be honest and tell us all about who you are, what motivates you, your life experiences and what you would like Cheffins to offer you.

Before we get to meet you, take your time to look at our website and learn a bit about Cheffins. Think about what you have achieved and how that fits with the role and person we are looking for.

The interview will not be an interrogation, it will be relaxed and an opportunity for us to learn about you and for you to learn about us.

We look forward to receiving your application. Please note applications submitted without a covering letter and completed application form will not be considered.

Rolling deadline