Applications for this job are now closed
As a team we have faced significant challenges over recent years, however we are now refocusing our efforts to ensure our supplier management function is fit for purpose and allows us to think more strategically about our future as one of the leading Awarding Organisations (AO).
This is a great opportunity for someone to step into the organisation and make a direct contribution to the way we operate. You’ll help us improve our ways of working and to find new methods of resolving issues, so if you strive for continuous improvement, then this role could be what you are looking for.
- We are happy for the right candidates to start almost immediately.
- Working hours: Monday to Friday between 09.00 and 17.00 (35 hours per week).
- This is an office based role, working from our newly refurbished Coventry distribution site (CV2 2SS)
- You will be working for a well-established organisation: City & Guilds
We believe that diversity and inclusion strengthens and enriches us, and that it is the responsibility of everyone at the City & Guilds Group to drive this value. As ethnic minority groups and disabled people are currently under-represented within the Group, we particularly encourage and welcome applications from these communities.
About the role
As Operational Delivery Co-ordinator you will provide support to the Fulfilment Supplier and Contracts Manager to ensure the effective management of our suppliers through our internal processes. This is achieved through the accurate processing of data, weekly and monthly reports, liaising with key stakeholders and suppliers, working with the wider team to assist in problem solving and potential process improvement, as well as other ad hoc supplier related activities.
Your responsibilities will include:
- Correct processing of invoices, ensuring they are archived and reported
- Collating cost data
- Producing/updating reporting for a variety of stakeholders
- Ensuring the reporting and data archive is up to date and correct
- Working with suppliers and internal colleagues on day-to-day issues
- Helping to schedule and minute regular supplier meetings
- Supporting with audits and audit documentation
- Assisting with any other supplier related activities
This is a full-time contract role, based at our Coventry distribution office (CV2 2SS). Hybrid working can be discussed following successfully completing the initial 6-month probation period.
You may on occasion be required to travel to other locations, including our London office and to support the Fulfilment Supplier and Contracts Manager with internal and external audits (all necessary travel, accommodation and subsistence costs will be covered). Specifics for these arrangements, and the flexible options we offer can be discussed as part of the interview process.
Unfortunately, we cannot consider home based applicants for this role.
About you
This role will suit someone with great attention to detail and a foundation in using Microsoft Excel for basic data handling, as well as good literacy in other MS Office applications. Any previous experience from invoicing (ideally via SAP) would be an advantage. Experience dealing with data and producing reporting would be a bonus, as well as previous experience working in an administrative or operational delivery type role. You will need to be willing to learn and deal with different issues and situations as they arise, as this role will be quite variable - we have a wide variety of suppliers in different areas, all of whom have different challenges and contexts. As such, the ideal candidate would be self-motivated and willing to take initiative, as well as able to juggle different tasks on an ongoing basis.
Our Story And Mission
Our vision is for a world in which everyone has the skills and opportunities to succeed. We support almost five million people each year to develop skills that help them into a job, develop on that job and to prepare for their next job. As a charity, we’re proud that everything we do is focused on achieving this purpose.
Through our assessment and credentialing, corporate learning and technical training offers, we partner with our customers to deliver work-based learning programmes that build competency to support better prospects for people, organisations and wider society. We create flexible learning pathways that support lifelong employability, because we believe that people deserve the opportunity to (re)train and (re)learn again and again – gaining new skills at every stage of life, regardless of where they start.
At the heart of our business sits the City & Guilds Foundation which amplifies our purpose by helping to remove barriers to getting into a job, celebrating best practice on the job, and advocating for jobs of the future.
We were founded in 1878 by the City of London and the trade guilds of the time, to help people, organisations and economies to develop their skills for growth.
Our rich experience means we’re uniquely positioned to understand the future of work and learning. And, we continually evolve to develop and deliver skills for the workplace of the future. Today, as well as qualifications and assessment, we offer digital credentialing, elearning technologies, executive leadership development, technical training and consultancy.
Our success is driven by the people we work with. We pride ourselves on our ability to offer an equal opportunity to all our staff and we value diversity within our inclusive culture. We recognise that a diverse workforce is the only way we will achieve our ambitious business goals, so we work hard to be flexible to accommodate everyone.
What we offer
We offer the opportunity to work in an innovative, engaging and market-leading organisation with opportunities to develop your existing skills and explore new ones.
You’ll receive an excellent benefits package which typically includes a great base salary, 25 days holiday plus bank holidays, pension, private healthcare, volunteering opportunities and much more.
We welcome a discussion about how this role could work flexibly for you. For example, work pattern, job share, hours or location.
Next steps and how to apply
If you think this is the role and organisation for you then we would love to hear from you. Please submit your CV and complete our short application form using the apply button.
We shortlist for our vacancies on an ongoing basis, and we may close a vacancy earlier than the advertised date. Please can you submit your application as soon as possible to avoid disappointment.
