Operations Coordinator House & Garden London 2024

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others. Condé Nast Entertainment was launched in 2011 to develop film, television and premium digital video programming.

The role 

We are looking for an Operations Coordinator to join our dynamic and friendly House & Garden Editorial Team. You will be responsible for fulfilling key iterative administrative processes using Condé Nast’s Editorial systems, including liaising with wider Condé Nast departments, external contributors and readers, to support the smooth running of the department.

The team 

House & Garden, launched in 1947, showcases the best in international design and decoration from around the world and is a definitive source of home inspiration –  in print, online and across its social channels. The Editorial team of 23 is based in central London, currently at Vogue House (moving to the Adelphi building off The Strand in the New Year). You will report to the Editorial Operations Manager to support the whole Editorial team as directed.

What will you be doing? 

• Provide editorial operations support – in consultation with the managing editor and the wider editorial team – to request contracts, send out and chase commissioning notes, chase and administrate invoices, and support the ‘onboarding’ of new contributors and suppliers. 
• Support the editorial workflow, including sending monthly Draft Content lists for circulation and content running sheets for the subbing and art teams.
• Support story tracking, creating job numbers utilising Condé’s content planning systems, and contributing to ensuring methodical and consistent story referencing. 
• Using the CN travel system, book hotel and flights and other ad-hoc travel, working collaboratively with the team and responding in a timely manner.
• Provide ad-hoc support to the Art and Features teams, when possible, with deadline-sensitive administrative co-ordination.
• Book and co-ordinate meetings and assist with the end-to-end arrangement of
• House & Garden events. 
• Support the team to use the CN expense system, including creating expense reports for the Editor.
• Support the smooth running of the office environment.

There is the potential to get involved creatively by contributing to editorial content.

Who you are

• A strong communicator, with the proven ability to build strong relationships with internal stakeholders.
• A track record of taking a flexible and proactive approach to problem solving.
• Proven ability to be extremely organised, self-motivated and, if needed, self-reliant.
• Happy managing a busy recurrent workload.
• A personable, productive and patient manner.
• Enthusiasm for the subjects of the magazine – design, architecture, gardens, travel and food.
• Experience of supporting with organising events is advantageous.
• A can-do attitude essential

What benefits do we offer? 

• Condé Nast Learning Hub where you’ll find you’ll find all Condé Nast-developed learning courses and trainings, and over 16,000+ courses in seven local languages 
• 25 days holiday and extra days of annual leave for if you get married, move house or want to volunteer 
• Hybrid working and core hours 
• Competitive pension scheme 
• Bupa Private Healthcare 
• Season ticket loans 
• Cycle to work 
• Employee Assistance programme 
• Bring your dog to work 
• A wide variety of wellness benefits including gym discounts 
• Discounts and Magazine Subscriptions
• Employee Resource Groups to provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce   

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.