Applications for this job are now closed
At ConvaTec, our vision is pioneering trusted medical solutions to improve the lives we touch. We are a global medical products and technologies business focused on serving people and care givers in the areas of advanced wound care, ostomy care, continence and critical care and infusion care. We devise, develop and manufacture products and services that support people with deeply personal and challenging medical conditions, helping to improve care for them and giving them greater confidence, freedom and mobility. We are guided by our five core values that shape the way we work, every day: Improve care, Deliver results, Grow together, Own it and Do what’s right. We are a global Group, with over 10,000 employees and operate in over 100 countries. Group revenues in 2021 were over $2,038 million.
Role Description
Assistant Company Secretary is reporting to Deputy Company Secretary and is part of Secretariat team of 4. This is a critical role focusing on legal entity management and driving best practice and consistent governance standards across 130 legal entities globally.
Your main responsibilities will include:
- Global legal entity management
- Statutory compliance for 130 legal entities, using Diligent Entities software (master centralised data base) liaising with relevant overseas colleagues/corporate administrators and local law firms
- Maintenance of Group Structure Chart
- Initiating directorate changes as required
- Company house filings, minutes and statutory books for 35 UK subsidiary entities
- Maintaining global entity management master schedule (excel)
- Maintaining global entity management procedures guide
- Assisting with subsidiary directors training
- Drafting written resolutions for subsidiary entities as required
- Tax driven re-organisations
- Assist with occasional tax-driven projects (such as capitalisations or restructuring of parts of the group); reviewing legal steps plans and assisting with execution, working with external legal counsel
- Signatories
- Overseeing the notarisation/apostille requirements for certain documents to be signed; advising on correct authorised signatories and procedures for document execution
- Annual report and accounts
- Verifying the “front end” of the annual report, working with Deloitte, Finance, ESG and IR
- Stock exchange announcements
- Capability to send RNS announcements as required from time to time
- Subsidiary entities board meetings
- Setting agendas and convening quarterly subsidiary board meetings for c 12 “Tier 1” entities
- Taking minutes and progressing matters arising
- Facilitating these meetings
Other responsibilities:
- Working knowledge of sharepoint, file management and oversight of Secretariat database (streamlined, up to date and easy to navigate for all users)
- Working knowledge of Diligent Boards (stand in for EA on occasion, send papers to board / committees via Diligent Boards)
- Project work – supporting Cosec on transactions; including due diligence and populating data rooms
- Cosec intranet page – keeping this up to date with Cosec procedures and policies
- Cosec procedures manual – compile and update practice notes
- Ad-hoc duties from time to time, including providing cover for other Cosec team members as required
- Joining regular Cosec team meetings, standing in for Deputy Company Secretary when required from time to time; 1-1 weekly meetings with Dep Co Sec
Who You Are
Skills and attributes:
- Fully qualified ACIS with relevant experience in the Cosec office
- FTSE100 experience
- Large scale, global manufacturing or healthcare industry experience
- Ability to build strong constructive relationships with colleagues around the globe
- Persistence and drive required to enhance processes and build consistent governance across the group; assisting Deputy Company Secretary to achieve Cosec strategy
- Rapid turnaround and delivery of tasks
- Attention to detail, organised and efficient
- Excellent written and oral communication skills at all levels
- University educated – a law graduate ideally
- Leadership qualities
What We Offer
Chance to move your career within the company that is the leader in delivering the pioneering trusted medical solution for the patients
Seeking a balance between work and home; supporting continued working from home but with attendance in person at our Reading head office on basis to be agreed with Deputy Company Secretary.
Competitive salary package with a range of additional benefits.
Our progress will give you countless opportunities to move forward too. Seek out new challenges, and you’ll find them. Stretch your thinking, and you’ll find new ways to make an impact. And if you embrace the opportunity to drive your own growth, you could go further, and achieve more, than ever before.
Equal opportunities
Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.
