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With 6,500 people in over 65 offices worldwide Edelman is a leading global communications marketing firm helping organisations evolve, promote and protect their brands. Since it was founded in 1952 it remains independent and family-owned.
The London office boasts more than 550 people with specialist practices including consumer brand, research, corporate and financial, public affairs, healthcare, technology and digital.
The Health Team
It’s an exciting time for the Health Team in London. Our team has grown significantly over the past few years and we work on creative and inspiring business with world leading clients. We do much more than traditional pharma public relations; for years now we have forged ahead in wider areas such as market access, public policy and consumer health communications.
The role
We are looking for a Group Coordinator who will support the 50+ strong Health team on a day to day basis. We are looking for an intelligent, self-motivated, enthusiastic and proactive individual ready to hit the ground running within a busy and growing team. We are looking for someone who is able to work under pressure in a fast paced business environment.
Key responsibilities
- Everyday administration to ensure the smooth running of the Health team
- Providing ad hoc administrative support for client accounts
- Project coordination and event management as required
- Travel booking
- Organizing team meetings and team social events
- Approving all holiday, lieu time, sick leave and compassionate leave within Edelman systems
- Arranging new joiner paperwork and providing orientation training to new starters
- Arranging all aspects of administration for people leaving the team
- Management of freelancer administration
- Sharing wider company information with the team, including training opportunities
- Scheduling of twice yearly line management review days
Skills and experience
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
- Ability to learn and effectively use I.T. software
- High level diary, logistical and travel management skills
- Proactive solutions orientated approach
- Excellent written and oral communication skills
- Group Coordinator Job Description
- High level organisation and time management skills with the ability to be proactive, effectively prioritise tasks and efficiently respond to urgent requests
- Demonstrable experience undertaking financial tasks such as budget maintenance, invoicing, billing and processing expenses
- Strong attention to detail
- Ability to remain flexible, accommodating changes in schedules and logistics
- A team player, who can be discreet and professional in the workplace
- Ability to coordinate conflicting prioritie
Benefits
Our benefits and policies are designed to ensure our employees feel comfortable, inspired and equipped to thrive and do their best work. We offer a wide range of benefits across health, family, community, finance and time away including:
- Competitive Annual Holiday plus an additional days holiday for your birthday and 3 days over the festive season.
- Flexible working - Hybrid working policy and 30 days work from anywhere worldwide!
- Financial Wellbeing - Pension plan, income protection, and life insurance at 4x annual salary.
- Building a Family - Whether it’s maternity leave, adoptive leave or shared parental leave, take up to five months on full company pay. We also celebrate the arrival of your child or wedding day by offering a company child & wedding gift. In addition Edelman partners with Peppy, a specialist healthcare and wellbeing service that provides all employees with access to expert pregnancy and parenthood, menopause and fertility support.
- Health and Wellbeing – Access to Private Medical Insurance, Digital GP and wellbeing program, Cycle to Work Scheme, subsidised corporate gym membership, a Quit Smoking Scheme, Annual flu vaccinations and 24/7 access to trained professionals in relation to a range of issues, in absolute confidence.
- Personal and Professional Development- Clear progression routes and continuous training/professional development via Edelman Learning Institute
- Community – Get to know your colleagues and unwind at our weekly staff get together. We also encourage everyone to take part in our Citizenship Activities where you can spend a day each year helping a charitable cause, paid for by us.
