IP Assistant Paralegal 2025

Excellent opportunity to start your career in IP!

We are looking for a diligent, professional colleague who is interested in joining our paralegal team in either our London, Bath or Leeds office. The role does not require any previous experience and is an chance to start and build a career as a paralegal with a tier-one patent firm. Check out the rest of the website to learn more. We are an innovative and collaborative business who have a track record of bringing entry-level talent into the business and progressing them through our ranks.

More details on the role are below. Please reach out to our talent acquisition team via talent@eip.com for more details or apply at the top of the page.

Overall purpose of the role

The employee will provide administrative assistance to the paralegal team and provide cover for the Office/IP Assistant in the office in times of their absence.

Key outputs

IP Assistant duties

• Duties are varied and include:
• Creating cold reporting / standard letters and emails to go to client
• Checking take on list daily and uploading relevant documents
• Bookmarking working copies
• Implementing updates to working copies
• Filing invoices within EIP Documents
• Updating prior art files
• Reporting Certificate of Grant
• Assisting paralegal team with portfolio take-ons and following relevant procedures
• Monitoring Fees & Charges changes and updating Inprotech and "the bible"
• Ordering and keeping track of translations as requested by the paralegal team
• Sending out work requests and updating spreadsheet
• Preparing travel requests
• Printing and scanning documents on request
• Booking meetings for fee earners and/or paralegals if requested
• Exposure to the overall Patent lifecycle

Responding to and performing any other reasonable ad hoc administration tasks as needed by the paralegal team

The IP Assistant will also follow any other reasonable requests, in line with the scope and responsibilities of their role

The secondary duties and responsibilities for this role are listed below

Provides cover when the Office/IP Assistant is out of the office including all primary duties of the Office/IP Assistant which are varied and include:

• Collecting post and taking it to the post office
• Setting up meeting rooms

Both primary and secondary duties are important, and it is the responsibility of the job holder to ensure both are covered. The secondary duties listed are performed on an ad-hoc basis in the event that the Office/IP Assistant is absent.

Skills and experience

This is an entry-level role but you will be comfortable working in a modern, fast-paced environment where you are given a level of autonomy to do your work.

Successful candidates will also be able to demonstrate the following:

• A “can-do” approach
• A consistent and reliable manner
• Excellent organisational skills and the ability to prioritise competing priorities
• The ability to communicate effectively
• The ability to work autonomously
• The ability to work under pressure and meet tight deadlines
• The ability to foster trust and understanding within the team by showing willingness to assist when requests come in maintaining a positive approach and showing concern for others by offering to cover
• Excellent IT skills as we are a paperless office and we have very advanced IT systems

Rewards and benefits

We offer a competitive salary and several benefits:

• Discretionary bonus
• 25 days of holiday, excluding bank holidays
• Pension Scheme
• Private medical health care
• Free eye tests
• Employee Assistance Programme
• Cycle to work scheme
• Season ticket loan
• Electric vehicle scheme
• Enhanced maternity, paternity, adoption, and shared parental leave
• Holiday Loyalty