Graduate HR Administrator Livingston 2024

Elementis is a global specialty chemical company, with 1,300 employees operating 17 manufacturing sites across the globe. At Elementis, we bring a distinctive combination of expertise, innovation, and teamwork to every formulation challenge. We create high-value specialty additives that enhance the performance of our customers' products and make a positive change in the world. Combining our leading positions in the science of materials flow, surface modification, and formulation with access to unique natural materials, Elementis delivers unique chemistry, sustainable solutions to customers in a wide range of markets, including cosmetics, anti-perspirants, decorative and industrial coatings, automotive and ceramics.

About the role

We are seeking a Graduate HR Administrator to support the HR Manager UK with an internal project. The role is for a full-time fixed term (2 months, spanning from 01 July to 30 August 2024), contract. The role will assist the HR Manager UK to provide an effective and efficient HR service to UK employees, whilst primarily focusing on the Project. You will be part of a team based at our plant in Livingston.

Responsibilities

• Complete the Project: Document review and update, in line with the latest GDPR / Data Protection Act 2018 rules:
• Review of existing documentation (hard copies) 
• Scan-in and upload hard copy documents on company’s one drive.
• Review company’s one-drive for consistency and create new folders/rename existing folders to match the required specifications for each employee’s e-file.
• Re-organise the hard copy filing cabinet in the same fashion as detailed above.
• Support the HR Manager UK in re-conducting / conducting the Right to Work Checks if and when necessary.

This role will primarily focus on the Project (detailed above), however other administrative responsibilities may include:

• Updating all existing internal document templates to new format. 
• Providing support with internal HR-related enquiries and requests. ​
• Providing support with some aspects of employee relations issues e.g. collating self-certification forms, putting absence days on Workday, updating the internal HRM Absence Tracker.
• Preparing offer letters and employee contracts and supporting HR Manager UK with the administrative aspects of recruitment process
• Coordinating new hire onboarding, conduct induction programs and creating end of probation letters.
• Other tasks and responsibilities as required.

Additional job description

• Must be a graduate, with a degree of 2:1 or above in a relevant field i.e. Business Management / Human Resource Management (mandatory).Studying towards or attained CIPD level 3 Foundation – Certificate in People Practice (beneficial).
• Excellent working knowledge of Microsoft Office (Word, Excel, Outlook). (mandatory).