Assistant, HR Operations

Key Accountabilities

• Drafting and issuing offer letters and employment contracts (for existing staff and new hires).
• Tracking the distribution and return of contracts using the New Starter Contract Tracker and Adobe e-sign tools ensuring all documentation is collected and recorded accurately on Workday.
• Responsible for ensuring all contractual documents are scanned and filed appropriately (Workday and Employee Files).
• Drafting and issuing employee lifecycle paperwork such as variation to contracts, probation letters, reference letters, contract extensions and immigration/visa support letters etc
• Processing the monthly UK and EMEA payroll working closely with local finance teams to provide information accurately and in a timely manner.
• Tracking new joiner on boarding via Workday and HR Operations trackers.
• Liaising with shared facilities (IT, OneCom, Office Admin) with regards to new joiner equipment, seating and security passes.  
• In conjunction with automatic notifications in Workday, work with the HR Business Partners to complete any probation review related paperwork.
• Responsible for processing and tracking pre-employment checks via Sterling Back Check for new joiners and raising any issues with the HR Business Partners.
• Employee Relations – responsible for acting as a note-taker in any formal meetings and providing ad-hoc support to the HR Business Partners on any employee related matters.
• Prepare Maternity & Paternity letters, working with payroll to ensure all dates are accurate and recorded correctly for HMRC claim. Ensure documents are uploaded to Workday efficiently and the employee is communicated to.
• Responsible for position management on Workday, ensuring all positions are created in a timely manner via the Job Requisition process and tidied regularly.
• Responsible for updating Visio Org Charts monthly capturing all joiner, movers, leavers and new position changes.
• Prepare and coordinate with the EMEA Immigration team on any visa related documentation as requested.
• Assist the HR Operations team and the HR Business Partners on any ad-hoc projects that may be required from time to time.
• Support in maintaining, running and updating weekly/monthly reports, including end of contract expiry, new hires, Immigration Status and HR Operations Statistics for reporting.
• Work closely with the Recruitment team to ensure new starter on boarding is efficient and a good employee experience (EX).
• Any other duties that may be within scope of the role.

Required Knowledge & Experience

• Experience in a customer facing role is essential
• Demonstrable experience in an office environment, preferably in a HR Team
• Understanding of Workday HR Systems is desirable
• Knowledge of the Sports, Media & Gaming industry is preferred but not essential
• Fluency in Polish is advantageous

Working Conditions

• This is a permanent position based in Chiswick Park, London
• Working hours are 9:00 – 17:00, Monday to Friday, however, flexibility is required to fulfil all duties of the role.

Equal Opportunities Statement

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

IMG is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.