WME Office Assistant

WME is a leading global entertainment agency. Named one of Fast Company’s Most Innovative Companies, WME represents artists and content creators across books, digital media, film, food, music, television and theatre. WME is part of the Endeavor (formerly WME | IMG) network.

What You’ll Do

As part of the Operations team, you are responsible for the appearance and efficient running of the office. Also involving administrative duties and the general running of the office. This role is all about initiative and taking responsibility, implementing more efficient processes and resolving problems as they arise in a proactive fashion

This is a permanent position and will be based at our New Oxford Street office.

Key Responsibilities

Operations department

• Answering phone calls, distributing post, and other administrative duties
• Providing daily lunch cover on reception
• Providing general support, with occasional longer-term projects
• Covering staff absence on agent assistant desks, reception and mailroom.
• running errands for staff as required
• General admin, ad hoc research and projects as they aris

TV Department

• Helping TV assistant compile TV market reports and data
• Ad hoc research projects for the department

Commercials (Brand Partnerships) Department

• Fielding and scheduling calls (often across time zones)
• Handling logistics for campaigns and events
• Handling client invoicing
• Updating internal systems
• Liaising directly with clients / client managers
• Diary management

Complete confidentiality must be maintained at all times. All WME employees are required to sign a confidentiality agreement, and any breach of this agreement will result in immediate disciplinary procedures.

You Will Have The Following Strengths

• Professional, presentable, and passionate about the entertainment industry.
• Able to demonstrate exceptional organisation and communication skills and will understand the importance of excellent client service and absolute discretion
• A long-term interest in a career in the entertainment industry, as well as possessing:
• A hard-working, extra-mile attitude compatible with this fast-paced, high-energy business
• A willingness to learn quickly and assist wherever required with a positive attitude at all times
• Exceptional organisation and time management, quick prioritisation and an initiative-taking, problem-solving attitude
• Sensitivity to the needs of creative clients – previous industry experience is desirable
• Confidence working with MS Office on a daily basis, with a strong grasp of numbers
• Absolute confidentiality and discretion at all times. All WME employees are required to sign a confidentiality agreement, and any breach of this agreement will result in immediate disciplinary procedures.

Our Values

• We are fueled by Persistence, adapting and seeking solutions in the face of challenges.
• We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
• We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
• We rely on Collaboration across our network to power culture and unite people around the world.
• We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.

Our Work Ethic

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We've adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavor to reflect the world’s diverse voices both internally and externally to ensure success in our mission.

Benefits

• Income protection
• Life insurance
• Private medical insurance
• Pension contribution
• 20 days holiday + Bank holidays + Winter break (dependent and subject to the business needs) 
• Dental insurance
• Green car scheme
• Season ticket loan
• Cycle to work scheme
• Eye Care
• Endeavor Wellness - lunch and learn events
• EAP - range of practical and emotional support services
• Dependent care - 5 days subsidized emergency child, pet, elder care
• Subsidized gym membership / Class-pass
• Health Screening
• Will Writing
• Dynamic office environment with great people!
• Regular team and company networking events/celebrations
• Access to free tickets to sporting and entertainment events

The Process

We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications within five working days and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

• Tele/Virtual Interview – up to 30 mins with member of talent acquisition team
• 1st stage interview - In Person/Virtual - with the Office Manager
• 2nd stage interview – In Person/Virtual - with HR Manager

A Bit About Us

WME is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.