HR Assistant 2025

The role purpose is to provide HR administration support with processes and procedures to underpin an effective site HR function. In addition, the role will include supporting managers with employee issues and undertaking activities and projects as determined by the site HR Advisor.

Key objectives of the role

• Maintain ADP and TMS HR databases
• All admin tasks surrounding starters, leavers and transfers
• Support site resourcing activities, including the recruitment administration process, supporting managers with interviews, offer letter documentation and onboarding
• Provide basic information, guidance and advice to managers and employees on HR policies and processes
• Support with employee meetings such as grievance and disciplinaries
• Provide the first level of support for HR queries including payroll, TMS, holidays etc
• Generate HR reports and analysis on a timely and accurate basis eg: absence levels, headcount reports, holidays, WTD etc
• Develop HR systems and processes to improve accuracy and timeliness
• Manage the OH referral process
• Manage the Absence Management process including supporting with Absence Review meetings
• Complete meeting minutes for Trade Union and Employee Engagement Committee meetings
• Manage the Work Experience programme including liaising with schools, planning the timetable and being the point of contact for the duration of the programme
• Manage the Long Service Awards including planning events, creating and printing certificates and ensuring appropriate stock levels
• Completing monthly apprentice reviews
• Undertake HR projects and other activities to support the site and the group HR team

The applicant

• Knowledge of HR processes and procedures obtained through experience or HR qualification
• Strong administration skills
• Evidence of being able to develop effective working relations at all levels
• Data literate and able to produce and analyse data accurately
• Evidence of strong planning and organising abilities
• Excellent communication skills
• Emotional intelligence
• An ability to demonstrate the Company Values of Integrity, Quality, Commitment and Collaboration

Personal qualities

• A team player
• Effective multi-tasker
• Desire to learn
• Self-Starter
• Professional and positive attitude with a high standard of work ethic
• Able to maintain confidentiality