We have an exciting opportunity for a HR Intern to join us over the summer in our Sheffield office.
As the role will be supporting our European offices, we are looking for a fluent French speaker.
About the team
The role will join the EMEA HR and Recruitment team, which consists of a team of dedicated professionals working across Fragomen’s 13 offices in Europe, the Middle East and Africa. We all work closely together in a dynamic and engaging way to support the firm across all recruitment and HR needs.
The role will report into the Sheffield-based HR Supervisor who leads our HR Shared Services Team.
About the role
The role is based in our small, friendly Sheffield-based HR Shared Services Team providing administrative HR support and guidance to over 800 employees in the UK, Ireland and five continental European offices.
The role will be responsible for supporting the HR Team with the smooth running of HR activities across our European offices. This involves the prompt execution of tasks and activities to support an effective and efficient HR team.
In partnership with the HR team, this role is be responsible for the employee lifecycle for our European employees including coordinating all necessary onboarding compliance involved in preparing a new joiner to the Firm. This will require engaging with internal stakeholders and external third parties to ensure a smooth and efficient process.
Other key responsibilities include
- First line support for HR queries managed through the HR Shared Services inbox, ensuring a timely response to emails.
- Produce offers and contracts for new starters, communicating with new hires to ensure relevant paperwork is returned.
- Working closely with the HR and Talent Acquisition teams to manage new hire set ups including inductions timetables, meeting invites and IT request coordination for new starters.
- Complete contractual amendment letters such as salary increase letters, promotion letters, maternity leave letters, manager change letters etc. as instructed.
- Track and send reminders to new hires to complete their mandatory training.
- Prepare leavers letters and complete IT leaver request forms for European leavers.
- Send exit interview survey link to leavers across Europe and liaising with the local HR Manager to arrange an exit interview.
- Monitor work permit expiry dates and renewals for employees across France and Benelux, liaising with the local HR Manager of any upcoming permit expiries ensuring a new permit is received.
- Updating the Firm’s HRIS system (Workday) and run reports when required.
- Manage the probationary review process for France and Benelux.
- English to French translation activities, including translating policies and internal communications.
- Assisting with regular payroll activities for our French and Benelux region.
- Various benefits administration for the European offices, such as enrolling employees into the Private Medical cover.
- Provide employment reference letters and attestations for current and former employees.
- Ensure online filing is kept up to date and paper documents are scanned online.
- Other local project work as required.
- Other ad hoc HR support for the wider EMEA region.
About you
You must also be comfortable handling confidential and sensitive information and be able to confidently communicate in French in writing and verbally. Excellent English is also essential.
You will also have excellent organisation and communication skills, the ability to work in a fast-paced environment is essential to this role.
Also required
- A fluent French speaker, but German would also be ideal.
- A self-starter who has the ability to deliver excellent results
- Detail-oriented and the ability to provide high levels of accuracy in all work
- Strong time management skills
- Excellent customer/client service skills
- Proven ability to work well as a member of a team, as well as the ability to work independently