Journal Transfer Assistant

We are on a mission to make science open so everyone can live healthy lives on a healthy planet. Frontiers is an award-winning open science platform and leading open access scholarly publisher.

We are one of the largest and most cited publishers globally. To date, our 200,000 freely available research articles have received more than 1 billion views and downloads and 2 million citations.

Our journals span science, health, humanities and social sciences, engineering, and sustainability. And we continue to expand into new academic disciplines so more researchers can publish open access.

Be part of the publishing revolution and help us transform the way research is published, evaluated, and communicated to the world.

The Role

We are seeking an organised and target-oriented professional for the role of Journal Transfer Assistant within Frontiers’ Publishing Partnerships department. Reporting to the Journal Transfer Manager, you will support the process of transferring society partner journals to our platform.

Key responsibilities will include monitoring and supporting the transfer of partner journals to our platform, maintaining and updating a database of information about partner journals, scheduling meetings between the Journal Transfer Manager and society leaders and Editors, and monitoring the progress of ongoing journal transfers. The successful candidate will be highly organised and detail oriented. An understanding of the principles of project management would be beneficial.

If you are a recent graduate or have relevant work experience in the administrative field with an interest in scientific publishing and increasing your skills in project management, this could be a great opportunity for you. The position will provide the successful candidate with an excellent opportunity to work within the growing department of Frontiers Publishing Partnerships.

This role is offered on a permanent, full-time basis.

Responsibilities

• Support the transfer of each partner journal to our platform from the point of contract signature to the launch of the journal on Frontiers’ platform
• Assist the Journal Transfer Manager in the transfer of manuscripts from previous submission systems
• Support the onboarding process of editorial board members by scheduling meetings, taking notes during meetings, and sending follow-up information
• Correspond with internal teams responsible for tasks required to successfully complete journal transfers
• Maintain a database of relevant information about partner journals
• Schedule meetings between external stakeholders and the Journal Transfer Manager
• Support the improvement of relevant standard operating procedures
• Support the processing of transferred manuscripts by undertaking quality checks, updating Editors, and following up with authors to progress their submissions

Requirements

• A detail-oriented personality with excellent communication and organisation skills
• Enthusiasm and willingness to learn
• Ability to work independently and meet deadlines in a timely manner
• Sound and mature judgement; decisive and tactful when working with multiple stakeholders
• IT Proficiency with MS Office, experience with Salesforce a plus.
• Collaborative professional capable of working successfully in teams

Benefits

With more than 50 nationalities represented in our global team, you will work regularly with teammates in other countries, and with our community of researchers, editors, and authors from around the globe.

Our mission to create solutions for healthy lives also extends to the working environment we provide for our employees. 

100% Remote Working

Employees now have the flexibility to choose where they want to work, with remote working available on a part- or full-time basis (not applicable to some Workplace/IT jobs due to nature of role requiring presence onsite, in the office).

Learning and Development

All employees have access to LinkedIn Learning (and Pluralsight for our technology team), an annual personal learning budget, and dedicated L&D time.

Wellbeing

We offer free online yoga classes, an employee assistance plan, access to the Headspace app, and four wellbeing days on top of your annual leave allowance.

Volunteering Opportunities

Employees can dedicate three days each year to volunteer for a personal cause or through our volunteering partner platform, Alaya.

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.