Partnerships Executive TfL London 2023

We think big, work hard and never stand still. It’s our talented and passionate people that make us leaders in creativity and innovation and the proud home to the best media and entertainment on the planet.

We’re here to make everyone’s day brighter. That’s everyone from our Globallers, to our audiences, every partner we work with and every community we work in. Whether we’re making shows or making headlines, making everyone’s day brighter is behind everything we do.

Whether we’re in the studio, building a world-class Global Player app, or producing fast-moving digital content, we’re at our best when we’re working together. It’s why we show up, deliver great work and above all, it’s the reason we all love to work here.

Overview of job

You will be the junior member of the TfL Partnership Team that provides an account management role to TfL, championing their interests internally, and ensuring that we meet all our contractual commitments.

You will be passionate about providing the relevant administrative support to the team taking instruction primarily from the Senior Account Manager.

3 best things about the job

• You will work within a small team with a strong culture of being encouraging, curious, ambitious, trusting and, importantly, fun!
• The role provides some client-facing responsibility, so there is opportunity to hone that element of your development.
• You will liaise with colleagues across many Global Departments and get to grips with the breadth of the business and the range of talent employed.

In the first few months, you would have:

• Built a strong bond with your immediate team and understood the team’s priorities and challenges.
• Understood the who’s who of TfL, the workings of the organisation, and have built a good rapport with your day-to-day contacts.
• Achieved excellent knowledge of the various systems required.
• Developed a good understanding of the function of the various Global departments (Commercial and Operational, Legal and People and Culture etc) and how you might liaise with each.
• Adjudicated and processed various pieces of creative copy.
• Produced TfL’s suite of reports and recordings.
• Written up actions from a TfL/Global Partnership meeting.
• Proofread an important document.
• Assisted with diary management of a TfL meeting or event.

Responsibilities of the role

• Work on the Global TfL copy referral process as part of a close team.
• Support on the allocation of TfL’s free media space campaigns.
• Support on roadside rebuilds and maintenance admin required.
• Produce TfL’s suite of 4 weekly, quarterly, and annual reports; chasing internally to ensure the relevant deadlines are met, and maintaining accurate records to facilitate reporting.
• Assist in deck creative for TfL/Global governance meetings and inductions etc, attending where relevant and capturing minutes & actions.
• Carryout specific revenue runs, photo collation, TfL doc control system, as required by the business.
• Become a ‘champion’ of an agreed specific business area, for example, SLNT, Creative Solutions or Operations.
• Event organisation / workplace posts / diary management
• A range of miscellaneous tasks as required by other TfL team members.

What you will need

The ideal candidate will be proactive and willing to develop and implement innovative solutions, capable of the following:

• Verbal and written communication is coherent and well-structured with use of appropriate language.
• Demonstrates numerical ability; at ease using reports and data, comfortable with excel, content using the relevant systems.
• Takes responsibility for own work; owns mistakes, maintains accuracy and attention to detail, organised, consistent and reliable.
• Builds rapport quickly; anticipates others’ needs and prepares accordingly.
• A real team player, collaborative and considerate.
• Understands the importance of the client and working within a time critical environment under strict deadlines.
• Keen to build skills and knowledge base; listens and questions to gain complete understanding.
• Enthusiastic with a positive outlook; willing to go above and beyond.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Although we cannot make guarantees, we welcome conversations about flexible working for all roles at Global