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    4. Project Administrator London 2023
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    At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

    We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

    Primary objectives

    To provide an effective, efficient, and professional support service to the Critical Commissioning Management Team and project staff. Assist the company in the delivery of its key objectives in compliance with the quality management systems.

    Responsibilities

    • Assist project bid lead to download and collate information for PQQ & RFP (Pre-Qualification Questionnaires and Request for Proposals)
    • Create Pursuits in EBS and Live Bid folders for received information
    • Assist team to see that all documentation produced is formatted to the required template
    • Produce weekly pursuit and revenue forecast reports from EBS platform and update following
    • Directors’ review meeting
    • Maintain client contacts in EBS CRM
    • Assist with actions from monthly Board Meetings
    • Answer incoming calls and greeting visitors where required
    • Assist in the structure and updating of both hard and soft copy filing. Ensuring that all documentation is readily available and current
    • Provide support in the delivery of key objectives in compliance with the quality management systems • Assist with the development and implementation of Administrative systems where required
    • Maintaining computer records
    • Responding to customer queries
    • Provide support to engineers working on Nucleus platform
    • Assist with Resource Allocation Reviews
    • Provide staff utilisation reports
    • Manage QA Gateways on EBS (internal systems) Assist the Lead Project Administrator with the following, undertaking these responsibilities in his/her absence
    • Provide cost reports
    • Assist with order and invoice matching – Gray Dawes & Courier invoices
    • Carry out general administrative duties as directed by the Directors. These duties will include but not be limited to the production of letters, emails, spreadsheets, reports, database maintenance and filing management
    • Manage the travel and accommodation booking process for staff
    • Keep abreast of travel compliance, including but not limited to Brexit and Covid
    • Travel booking and apartment management
    • Handle unforeseen issues and complaints and determine solutions
    • Create and update electronic records of engineer movement with the ability to report on trends
    • Consider supplier pricing and advise on potential options for money saving
    • Maintain engineer relationships by communicating travel, Covid, isolation or location specific information regularly
    • Assist with ensuring PPE is up to date and received by engineers

    Qualifications

    • High attention to detail and deadlines
    • Proficient with Microsoft Office Suite including Outlook
    • Ability to work with and take direction from multiple levels of professional staff
    • Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
    • An attitude and commitment to being an active participant of our employee-owned culture is a must

    Why HDR?

    At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.