As we continue our mission to make people and nature happy through chocolate, we’re looking for a Supply Planning Administrator to join our Material Control Team on a 6-month fixed term contract basis.
The role
As Supply Planning Administrator, you will play a key role in supporting our supply planning function by taking ownership of essential administrative tasks, from reviewing material requirements and placing orders, to maintaining supplier forecasts, tracking deliveries, identifying stock risks and managing invoices with precision and efficiency.
As well as a competitive salary and a range of company benefits, you’ll receive 50% discount on all products, and a 70% discount for you and your guests when you stay at our Rabot Estate hideaway on the paradise island of Saint Lucia.
Here at Hotel Chocolat, we've adopted hybrid working This means you’ll join us on site for three days a week, and for the other two days – you can work from wherever you like! The onsite location for this role is at our Factory ‘Hadley Park’, in Huntingdon, Cambridgeshire, right in the heart of where our chocolates are made and where weekly, we can produce between 4 to 6 million of the chocolates we all know and love.
Hadley Park is just 5 minutes off the A141 and 1.3 miles from Huntingdon train station, with direct rail links to London King’s Cross.
What you’ll be doing
- Generation of reports to show future material requirements.
- Working with procurement to ensure products and pricing set up is up to date.
- Creating and issuing material forecasts to supply base.
- Raising Purchase Orders on the system.
- Sending purchase orders to suppliers.
- Chasing suppliers for confirmation of delivery dates on purchase orders and filing confirmations.
- Completing any customs paperwork requirements.
- Recording supplier delivery information.
- Reviewing shelf-life risks.
- Preparing stock at risk reports.
- Investigating invoice queries and resolving issues.
Who you are
Essential
- Robust numeracy skills.
- Robust communication skills – both written and verbal English.
- IT literate – Outlook, Teams and Excel.
Desirable
- Previous admin experience
- Able to handle big data sets in Excel
- Experience of order and invoicing systems
Who are we
We’re one of the UK’s favourite premium chocolate brands, with a range of products spanning luxury gifts, alcohol and our pioneering drinking chocolate system, the Velvetiser™.
A cacao pod takes years to grow – it can’t be rushed if it’s going to be just right for our products. The same can be said for Hotel Chocolat, which originally started as a mint production company before we realised it was luxury chocolate that we were really passionate about.
Now, we’re market leaders in the industry. What began as an online-only business grew to over 140 stores across the UK, and we’re still growing… Today, we’re multi-category, multi-channel, and multi-territory, and our customers, colleagues, cacao farmers and suppliers all benefit from the success we make together.
