Events Internship 2021

Immediate Media is the special interest content and platform company. We own and operate some of the best-loved brands in the UK including Radio Times, BBC Good Food and BBC History. And we only focus on special interest markets, engaging over 82 million passionate consumers globally each month, offering them world-class content and innovative new products and services.

We sum up our mission in three words: Content. Passion. Engagement. Our focus is to help our audiences get the most out of the things they love, whatever they spend their time and energy on. Our people are as passionate about their subjects as our consumers. We’re focussed on growth across our business and we are constantly looking for new and exciting ways to innovate.

We pride ourselves on our open, collaborative and dynamic culture which encourages people to thrive, and give their best whilst being supported, developed and nurtured. As we care about our people, our environment and the impact we make, we have an active Diversity & Inclusion network, comprehensive well-being programmes, and clear sustainability strategies.

For us, it’s really important to connect with our people, particularly as we’re all remote right now. So, we’ve developed a programme of events, workshops and webinars with a rich and diverse mix of content to appeal to everyone.  

The Role

The role plays a key part in Immediate Events team. This role aims to provide organisational, event, and administrational support for Immediate Event team. The Events Team work closely with the Internal Comm’s, HR & D&I teams, as well as many other brands across Immediate.

Key Responsibilities

• The jobholder will be responsible for providing admin support to the team.
• They’ll be accountable for team systems,
• They’ll work on Immediate’s internal Social Committee events, as well as providing support for the more significant corporate events, such as the Radio Times Covers Party.
• They’ll be responsible for managing guest lists and working on Splash; a platform to create event microsites.
• They’ll also oversee uploading jobs onto Basecamp project management tool for the team designer, making sure schedules are met, along with goody bag sourcing, liaising with suppliers and maintaining products in the team’s central cupboard.

Events

• Supporting Director of Events and Event Manager. You’ll be responsible for co-ordinating guests lists, completing risk assessment method statements for some events, sourcing goody bag gifts via social media, working closely with suppliers, booking talent, owning the guest list and sending invites.
• Management of all paperwork for each event: raising PO’s, working with the accounts team to pay suppliers, risk assessment, written evaluations after each event.
• Researching ideas and creative content for events as directed by the Manager. Cost analysis and budget management. Ensuring each event is different.
• Overseeing the management of the events cupboard, including stock count and working with external suppliers.
• Building close relationships with transport companies and working closely with them, especially for our IM Festival
• Attend site visits when necessary
• Happy to work extended hours at short notice when appropriate and work late if the event requires
• Help manage and organise events for the Social Committee, virtually and in - person
• Input jobs on Basecamp for team designer and manage workflow
• Create microsites on Splash for events

Team

• Contribute ideas and content for the IM Community SharePoint site and weekly company newsletter
• Support in the production of key events in the Immediate calendar – including regular All-Hands meetings, Ask Me Anything sessions and annual Awards
• Respond to external enquiries in a timely and professional way
• Work closely with team designer and support when necessary
• Maintain calendar of national days and events
• General office admin, including organising team meetings, raising PO’s

About You

• Experience of working within events OR an events qualification is essential 
• Excellent organisational skills
• Excellent verbal communication skills
• Able to network among a wide variety of stakeholders
• Determined & Understanding
• Proven ability to use initiative
• Good IT skills
• Good social media skills
• Experience with PowerPoint, Photoshop, Excel and Google Docs

We’re committed to building a diverse group of talent with a broad range of backgrounds, skills and capabilities and will give full and fair consideration to all applicants.

We know that flexibility is key to success and our people work flexibly in many different ways, so if this is important to you please let us know.

As you apply, we’ll ask you to share some personal information which will help us understand how we’re doing in our inclusion and diversity ambitions. We’d really appreciate if you’d take a few moments to complete this but if you’d rather not that’s fine too. Rest assured, we’ll treat your information confidentially.

People are at the heart of our business and creating a diverse and inclusive working environment is extremely important to us. Immediate is an equal opportunities employer. We will never treat anyone less favourably because of their sex, gender reassignment, pregnancy and maternity, marital/civil partnerships, sexual orientation, race, nationality, ethnic origin, age, religion or belief or disability. We are also committed to supporting applications from those who are returning to work following a career break, maternity leave or caring responsibilities.