Executive PA & Marketing Assistant London 2023

Are you an efficacious, dynamic, proactive and highly organised Marketing Graduate?

Are you looking for an exciting, varied and hands-on role with high accountability and ownership?

Would you enjoy working for an inspiring CEO adding demonstrable value to an innovative and fast-growing retail software company? If you have answered yes to these questions, we would love to hear from you!

The role

A unique opportunity awaits a proficient, dynamic, and meticulously organised individual looking to make a substantial contribution as a PA & Marketing Assistant. We are in search of an individual who exemplifies diligence and possesses a genuine passion for delivering essential executive and marketing support that will enable our CEO to continue delivering on the business objectives and build upon our ever-increasing growth and company-wide success.

Rather than having a prerequisite for specific PA experience, we place significant value on having the right attitude and aptitude for the role. The successful candidate stepping into the role of PA & Marketing Assistant will assume a pivotal responsibility, encompassing both providing seamless administrative assistance to the CEO and actively participating in the execution of marketing initiatives. Positioned as an entry-level opportunity, this role offers a valuable platform to gain hands-on experience in the marketing landscape and contribute to the elevation of our brand.

If you're a proactive and organised individual with a passion for marketing, this role offers a remarkable avenue to gain indispensable experience while working closely with our CEO. If this resonates with your aspirations, we invite you to submit your application today.

What would be my main responsibilities?

Executive Personal Assistant Responsibilities:

• To provide calendar management and efficient coordination of meetings and other appointments on behalf of the CEO
• Monitor the CEO’s emails, taking actions appropriately and prioritising urgent actions
• Facilitating a continual open line of communication with a list of customers, advisors, influencers and other relevant important stakeholders
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when communicating with the business.

Marketing Assistant Responsibilities:

• Assist in organising and scheduling meetings, appointments, and marketing events.
• Maintain mailing lists and contacts and check with contacts in LinkedIn
• Assist in managing social media accounts by scheduling posts, monitoring engagement, and responding to comments or messages.
• Do research on customers and prospects
• Assist in managing event logistics, including setup, materials preparation, and post-event evaluations.
• Collaborate with external partners, vendors, and agencies as needed.
• Support in the preparation, organisation and carrying out of all activities surrounding marketing efforts

Why choose itim?

• Make A Difference - the chance to be part of a progressive company that’s adding real value to the retail industry with cutting-edge leading products
• A Connected Company Culture – work alongside great people! We genuinely care about our employees and foster a people-first approach with a strong collaborative, autonomous and friendly working environment
• A Diverse Team with a Great Sense of Belonging - We are proud of our inclusive nature that celebrates individuality and diversity here at itim, with 60% coming from an ethnic minority, 41.8% being female (that's pretty impressive for a tech firm) and 33% under the age of 35
• Work/life balance – flexible holiday requests and an extra day off to celebrate your birthday!
• Great Career Development – with our flat hierarchy structure and flexibility to get involved in different projects, we can tailor your career path to suit your interests and goals
• Great Office Location – Our office is based in London Victoria right next to both underground and overground stations
• Fun Monthly Socials – Clay Shooting, Fairgame, Flight Club, Crystal Maze, Escape Rooms, Wine Tasting, Axe Throwing, Indoor Mini Golf to name a few… with lots of free drinks and food
• & Other Fantastic Benefits – such as private BUPA medical insurance, 5% employer pension contribution, automatic entry to the Group Income Protection policy providing a benefit of 75% of basic salary in the case of illness or accidents, automatic entry to the Group Life Assurance policy offering cover of 4x your basic salary, smart casual dress code, a stocked office kitchen with fresh fruit and biscuits

Job requirements

What we’d like from you:

• Bachelor's degree in Marketing, Business, Communications, or related field.
• Basic understanding of digital marketing concepts and social media platforms.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with design tools (e.g., Canva) is a plus.
• Enthusiastic and eager to learn about marketing strategies and tactics.
• Ability to work effectively in a team environment and collaborate with colleagues.

Competencies required:

• A team player with lots of energy, drive and creativity who thrives off supporting and working with others
• A proactive, solution-oriented and resilient individual who is happy to work flexibly according to the business needs and adjust priorities at short notice
• Considerable discretion, integrity and confidentiality, as well as a mature and independent judgement
• Possess leadership qualities such as adaptability, dependability, accountability and strong decision-making
• Exceptional written and verbal communication skills both internally and externally coupled with a professional demeanour
• Self-motivated team player with a hands-on, ‘can-do’ attitude towards every aspect of the job
• Proven ability to liaise and build strong relationships with key stakeholders

We are itim, but who are we?

itim is a global retail software provider with a vision to empower multi-channel retailers to thrive in today’s digital world by accelerating their digital transformation and helping them achieve omnichannel excellence.

We have developed an industry-leading omnichannel platform that empowers retailers to adopt a more engaging customer-centric approach to shopping in-store, online, and on mobile. Our technology is highly data-driven and flexible, providing retailers with the agility to meet real-world retailing demands and adapt to future challenges.

We connect retailing IT strategy with effective execution, helping our clients strengthen their core systems, scale with flexibility and create seamless omnichannel consumer experiences. Our deep retail experience combined with our comprehensive suite of omnichannel retailing applications means we can help retailers achieve their trading objectives while streamlining processes, managing cost, minimising risks and giving them the ability to deploy quickly.