Buying Admin Assistant Branded Product Battersea 2023

You’ll be in a fast-paced omnichannel retail environment where no two days will ever be the same…

You will be assisting the buying team with bringing to market a curated range of third-party baby gifts, toys and nursery products. As part of our busy, but super-friendly branded buying team, you will be responsible for providing essential admin support to help ensure the smooth-running process of managing product information, orders and delivery data and systems.

This is an admin focussed role to support the buyers which will give the right candidate an excellent opportunity to learn how a commercial yet innovative buying team functions within a dynamic and friendly atmosphere. 

Don’t worry though – we will provide support and training so that you can shine and grow.

A day in the life

• Compiling and maintaining in house spreadsheets accurately
• Ensuring all new items and purchase orders are correctly created on the system
• Ensuring all new suppliers are correctly set up on the system.
• Assisting in compiling and maintaining range plans, costings & margin spreadsheets.
• Ensuring the critical path is on schedule and that the system is accurate at all times
• Working with branded stock controller to ensure delivery schedules are up to date – tracking deliveries and dealing with stock queries.
• Speaking with 3rd party suppliers to ensure deliveries are on track.
• Checking invoices and packing lists and querying/approving as necessary
• Liaising with merchandising and supply chain regarding expected delivery dates
• Sample management- requesting and chasing samples for review each season, logging, organising and returning as required.
• Competitive shopping and analysis- producing competitor range and price analysis as needed.
• Organising sampling for photographic shoots
• Assisting in preparation of photoshoots
• Helping to identify new suppliers online or at trade fairs.
• Supporting the buyer to ensure all product information and supplier imagery is collated to schedule and distributed to the business effectively.
• Proofing of website and catalogues as necessary.
• Other ad hoc duties as required 

What we look for in you

The ideal candidate could be a recent graduate or someone in a similar role looking for their next challenge but must have proven experience to demonstrate good organisational skills, have a strong grasp on systems and processes and keen attention to detail. You will be a strong communicator and have the ability to work under pressure and meet tight deadlines. 

• Experience to demonstrate your amazing organisational skills
• Ability to work with systems and processes
• Excellent communication, both verbal and written skills
• Ability to get things done and improvise as required with a ‘can do’ attitude
• Good computer skills – MS office package, ability to learn in house programs, database experience and strong excel skills. 
• Ability to prioritise and work in a fast paced, whilst friendly environment
• Seeing that you will never miss a trick and have great attention to detail
• Taking responsibility of your own workload and juggling priorities
• Ideally experience of working with 3rd party brands in a buying office or similar environment,  but not essential.

Just to give you a taste of our culture, we’ll be looking for you to:

• Be a brand ambassador, ensuring that our values and ethos are never compromised
• Be honest and respectful
• Work collaboratively
• Talk openly and actively listen
• Take ownership of all aspects of the role

The Team

We believe in the teamwork. Even when the pressure is on, we can guarantee there is never a dull moment. Although the pressure may be high sometimes, we collaborate, support and help each other.

Whatever it takes: there’s always an extra hand to help, and others to support. We like to think we’re a very friendly team with a sense of humour.

The Benefits

• We believe R&R is essential so for each year you’re with us, and you have an extra day’s holiday
• Why work on your Birthday? We give you an extra day off
• Let’s celebrate the company doing well - annual profit share
• Helping plan for the future - contributory pension scheme
• Get on the move - cycle to work scheme
• Support for planning your finances - JoJo saving scheme
• Supporting our communities – volunteer days
• We love our products! Up to 40% discount.
• Learning environment - ongoing training and educational development initiatives

Who we are

We are the UK’s leading boutique parent & baby brand; with over 90 beautiful UK and Irish stores. From humble beginnings, our teams have expanded to almost 1,000 people across all our sites.

We may have grown into a major retailer, but we haven’t forgotten our roots to provide quality and value for money or lose our non-hierarchical ethos. Our concern for our customers and our teams means we are a business that can be trusted.

We put our growth and success down to our passion for people and our commitment to running an ethical and sustainable company. Couple this with our fantastic designs, innovative products, attention to detail and the never-ending pursuit of high standards, which means we have built a company that makes us proud.

Our Values

The most useful thing a person can do in this world is to create ethical employment in a business which is a force for good, respecting our people and our planet.