HR Administrator (Resourcing) Internship 2023

KCA Deutag encourage all qualified applicants to apply and will not discriminate on the basis of disability, race, gender identity, religion, and more. We value all our people and their contributions and recognise the benefits we gain from the diversity that exists amongst our teams.

This role will be working within the HR Service Centre which has responsibility for providing high quality HR administrative support service, encompassing a wide range of HR activities associated with the employment life cycle.

We are looking for a HR Service Centre (HRSC) Administrator who will be responsible for undertaking administrative tasks within the HRSC.

The role involves processing a wide variety of resourcing and general HR administrative transactions for Service Centre customers (internal and external), within agreed service levels, using HR and recruitment systems, following HR processes and procedures and ensuring compliance with KCA Deutag Worldwide Standards.

Key Responsibilities

• Deliver a customer focused administration service that focuses for both the HRSC and Resourcing Team – taking ownership, providing customers with regular updates, and answering the work request correctly first time
• Support team members with any employee life cycle actions when necessary e.g. medicals, passport letters, basic visa support, reference requests
• Maintain an effective filing system, ensuring naming conventions are adhered to
• Gain an in-depth knowledge of workforce administration (WFA) processes and procedures, and good knowledge and understanding of relevant Time, Reward, Recruitment and Selection and Payroll processes and procedures
• Continual improvement of administration service provided
• Access, share and manage personal information relating to employees and colleagues in line with company and legal requirements regarding data protection and confidentiality
• Creating job adverts for upcoming vacancies and posting using agreed methods
• Scheduling interviews
• Ensuring accurate records are maintained during all recruitment activity
• Regret candidates and provide feedback where requested
• Collate and prepare necessary instruction to HRSC Helpdesk in order for onboarding to commence
• Work closely with the Resourcing Team to ensure all recruitment administration requirements are met

Qualifications/Experience

• Administrator with an eye for detail and a ‘right first time’ approach
• Tech savvy with an ability to pick up new systems easily
• A collaborative team player proactively invested in sharing knowledge and experience with other team members
• Has the ability to challenge the status quo by looking for opportunities to improve existing ways of working
• Time management and organisational skills including the ability to prioritise tasks, work on multiple tasks and work to tight deadlines
• Basic knowledge of HR processes, procedures and policies advantageous
• Working with personal information relating to employees and colleagues in line with company and legal requirements relating to data protection and confidentiality
• Demonstrates a customer centric mindset
• Self-motivated and ability to work on own initiative

What we offer

• Compressed Working Week
• Hybrid working
• Annual Leave with an additional holiday on your Birthday
• Social Club