Kibble is a specialist provider of services for at risk children and young people across the UK. Many of the young people the charity cares for have experienced significant trauma in their lives and we provide a safe, stable environment that is both nurturing and therapeutic. With a robust support network and wide range of integrated services, we offer young people opportunities and encourage them to believe in themselves, feel a sense of belonging, and realise their own self-worth.
Job purpose
The post holder will provide an essential role in proving support to the Senior Finance Officer. Through maintaining financial systems, recording and processing financial information, data entry and general financial administration the finance assistant will ensure effective financial management across a group of companies.
Main duties
- To print and process all purchase invoices; matching with orders/delivery notes. Ensure authorisation in accordance with Kibble’s finance procedures
- Set up new supplier accounts and maintain existing account details within the Purchase Ledger
- Ensuring expenditure is coded accurately
- Liaising with suppliers
- Producing monthly supplier payments and ad hoc weekly payments
- Produce electronic payment documentation including email remittance advice notes
- Journal processing
- Prepare, input and reconcile staff expenses in line with expenses policy
- Preparation and posting of month end journals including accruals and prepayments
- Month end duties - to assist the Senior Finance Officer with preparation of month end reports and ledger reconciliation
- Maintenance and reconciliation of the Fixed Asset register
- Preparing Ad-hoc management reports
- Credit card receipts management and reconciliation
- Various analytical work as and when required
- Support the wider finance team, with ad hoc work
- Undertake any other reasonable duties, commensurate with the job title, as may be determined by the Head of Finance
Qualifications and experience
- Preferably educated to HND level, or equivalent, with demonstrable work experience
- Experience of working within a finance department
- Highly organised with the ability to work on his/her own initiative and prioritise tasks
- Thorough approach, placing importance on accuracy and attention to detail
- A good team player with strong interpersonal skills and the ability to work with a variety of people at different levels of seniority
- An excellent communicator – verbal and written, including the ability to draft detailed reports for management
- Able to work effectively under pressure and to tight deadlines
- Receptive to working in a fast paced, changing environment
- Fast, accurate keyboard skills, with advanced knowledge of Microsoft Excel including Pivot Tables, V-Lookups, formulae etc and Word (or equivalent packages)
- Experience in the use of a variety of accounting software, particularly Business Central, would be advantageous.
Notes
- This job outline reflects the main tasks and responsibilities discharged by the postholder at the present time, however, Kibble reserves the right to alter or amend the content of this job outline to reflect changes to the job or services provided, while maintaining the overall character and level of responsibility for the post.
- Notwithstanding any information or statement described within this job outline, all duties must be carried out in a way that promotes equality of opportunity, dignity and respect for all individuals and which is consistent with Kibble’s stated policy on equal opportunities.
- The successful candidate will be required to become a member of the Protecting Vulnerable Groups Scheme (PVG Scheme). Having previous convictions will not automatically disbar you from working at Kibble (with the exception of offences against children or other vulnerable groups) and every case is taken on an individual basis.