At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Your responsibilities
As Lockton People Solutions continues to expand, they have a requirement for an EA to provide administration and organisational support to leadership team.
You will have accountability for the smooth running and organisation of meetings, travel, entertainment, expenses, and diaries. Wherever able, provide support and solutions to ensure efficient and effective outcomes.
- Assisting Head of Operations & BU Head with email/inbox management
- Arrange both domestic and overseas travel (inc. visas, flights, car transfers, accommodation)
- Arrange off-site team meetings (inc. venue, accommodation, transport, IT equipment, lunches/dinners)
- Support the coordination and management of client events including the Global Forum conference
- Liaise with brokers, clients, underwriters and their assistants in the arrangement of client visits, conferences, meetings, lunches and dinners
- Co-ordinate attendance and meeting rooms for the People Solutions Executive Meeting including follow up actions and minutes
- Integrate and understand operational and office services and have a general understanding of all operational systems and platforms
- Co-ordinate with individual managers for new starter on-boarding
- Awareness and accessibility of Executive members calendars/diaries.
- Assist team with complex administrative functions.
- Ownership of G&E register, Organisation chart
- Adherence to the Lockton LLP procedures and best practices.
- Ad-hoc personal administration duties
- Office management - maintenance of office area, document management (SharePoint ), stationary orders and ad hoc moves
Qualifications
- Ability to communicate effectively and professionally both verbally and in writing with clients, insurers and other associates.
- Ability to manage time, prioritise and ensure that deadlines are met without compromising quality.
- Excellent organisational and project management skills
- Deep knowledge of Microsoft products (Word, Excel, Outlook, Power Point) or similar software applications.
- Analytical and problem-solving skills, including research and investigation.
- Willingness and ability to continue to develop knowledge on a continual basis
- Excellent attention to detail, self-motivated & pro-active
- Previous Executive Assistant experience would be an advantage
Equal Opportunity Statement
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
About Lockton
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
