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The Office Assistant Intern will support the day-to-day office operations in the UK.
The role
Operations
- Manages general office duties to ensure company processes run smoothly
- Manages the organizational and operational tasks related to deliveries of supplies to the office, successfully on time and within budget.
- Maintains stock of supplies by anticipating work requirements and distribution supplies where necessary
- Coordinates with all the relevant departments (HR, Country Manager, Operations) in order to ensure meetings are prepared and candidates/ colleagues are welcomed to the office
- Order food & drink for the office and ensure kitchen is maintained and stocked
- Signs for delivered packages and distributes them to the appropriate recipient
- Arrange meeting spaces or organization of team events
- Resolve office related malfunctions and responds to requests or issues
Administrative Support
- Support the team with arranging meetings or interviews by sending invitations
- Assist in preparing reports and presentations
- Create and update reports ensuring accuracy and validity of information on office supplies
- Perform other administrative support tasks, including updating & sorting files, drafting and proofreading and conducting research
Profile
- Excellent communication skills
- Willingness to learn in this area of office organization/ operation/ hospitality
- Proficient in Microsoft Office Programs
- Professional appearance
- Proactive, problem solving and accurate
- Ability to use IT equipment (Scanner)
- Fluent in English, both spoken and written; other languages are a plus
- Excellent knowledge of Excel and Power Point
