Accounts Payable Finance Assistant 2025

Due to continued growth, McBains are looking for an Accounts Payable Finance Assistant to join our London based team.

The AP Finance Assistant will support the finance team with a mix of accounts payable, credit control, billing, and reporting responsibilities. This role would suit a junior finance assistant with an interest in Accounts Payable. You would be providing essential support across multiple financial functions while taking on responsibilities in supplier compliance, expense management and monthly reporting.

Key responsibilities

Accounts Payable & Supplier Management

• Process and post AP invoices in Unit4, ensuring proper coding and authorisation per the GOA.
• Monitor and manage the Accounts Payable inbox, ensuring invoices are processed and queries addressed in a timely manner.
• Maintain the supplier ledger, acting as the primary point of contact for supplier queries and escalating issues when necessary.
• Assist with ensuring that all new suppliers are onboarded per company policies, verifying bank details and subcontractor compliance.
• Prepare, check, and circulate the twice-monthly supplier payment run for approval before processing.
• Assist with purchase order administration in Unit4.

Credit control billing

• Assist the Credit Controller in running aged debt reports.
• Assist Credit Controller with distributing customer statements.
• Assist with processing credit notes and handling customer invoice queries.
• Support finance approval and distribution of sales invoices.
• Set up new projects in Unit4

Staff Expenses & Credit Card Management

• Prepare and process staff expense payments, ensuring proper documentation and approvals.
• Assist with administering credit cards, ensuring timely statement completion and compliance.
• Assist with processing and review monthly fuel card expenditures, highlighting concerns where necessary.

Reporting & Month-End Processes

• Assist in running monthly financial reports for sales, aged debt, and project profitability.
• Regularly generate and distribute various reports as needed by the business.

Audit compliance

Support audit preparation by compiling necessary financial documents and responding to auditor requests.

Skills knowledge and expertise

• Previous experience in a finance assistant or accounts payable role.
• Strong understanding of accounts payable, billing, and credit control processes.
• Proficiency in financial systems, preferably Unit4.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Intermediate to advanced Excel skills.
• Previous experience of working in the Construction industry, or in a Consultancy, ideal.

Benefits

• Business as a force for good: We are a unique social enterprise, with all our profits contributing directly to environmental and social initiatives.
• Net Zero by 2050: We are committed to net zero and building a sustainable future.
• Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community.
• ️ Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives.
• Give as You Earn: Empowering our team to back charities and causes they believe in.
• Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time.
• Brewgooder™ beers: Enjoy beers with a cause at our monthly team drinks – each sip helps to fund clean water projects!
• Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus.
• Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs
• "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility.
• £100 Voucher for Monthly Award Winners: We celebrate your achievements, big and small!
• DEI Champion: McBains will always lead from the front in fostering an inclusive and diverse workplace.
• Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work!
• Team Sports: Teamwork makes the dream work, on and off the field.
• Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are!
• Glassdoor 4.3 /5 Score: Don’t just take our word for it- hear from our team about why this is such a great place to work.
• Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development.
• Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities.
• Private Dental: We care about your smile as much as you do!
• Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage.
• Travel Insurance: We understand your safety and security are important, wherever you are.
• Growing Company with Opportunities for Career Progression: Your potential is limitless here!
• Competitive Compensation Package: A comprehensive package that rewards your skills, experience, and dedication.
• Hybrid Work Approach: Work-life balance tailored to your lifestyle.
• Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team.
• 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate.
• ️Buy/Sell AL: Flexible holiday so you can balance work and life your way.
• Bike to Work Scheme: A healthier, greener way to start your day!
• Pension Contribution : Flexible options to help secure your long-term financial well-being.
• Life Assurance: Providing peace of mind for you and your loved ones.
• Interest-Free Season Ticket Loan: Making your daily commute a little easier.
• Training & Development Scheme: Begin your career journey with a team that invests in you!

About mcbains

McBains is a standard-setting go-to property and construction consultancy providing a bespoke range of services to corporate clients and public bodies across the UK and Europe, and with wider global capability.

In fact, the McBains team has, does and can engage or address any property or construction concept, project, issue, opportunity, question or challenge anywhere in the world.

We have an in-touch and dynamic but considered approach. And as one of the longest-established consultancies in the UK, with a sound financial track record and confident investors, McBains provides a broad range of services to meet the unique and constantly changing requirements of a hugely diverse client portfolio.

With projects ranging from minor works to major contracts worth in excess of £200 million, we cover all major sectors, from office to residential, education to retail, health to custodial, infrastructure to transport and industrial to conservation.

Our expertise extends across all major disciplines: project monitoring, project management, quantity surveying, architecture, master planning & urban design, engineering, building surveying and sustainability.

We're known and noted for finding the better way.