Legal Administrative Assistant Southampton

We are looking for a Legal Admin Assistant to join our Corporate team in Southampton!

We welcome applications from recent LLB/LPC graduates looking with previous admin experience looking to kickstart their Legal career at a Top 100 Law Firm.

You will be providing efficient and effective administration to service the departments.

Key Responsibilities

• Accurate photocopying and scanning.
• Dealing with incoming and outgoing post.
• Efficient and effective systems maintenance, including all aspects of file opening; assisting with AMLR processes, running conflict searches, updating systems.
• Updating and maintaining CRM Hubspot system with client and contact details.
• Dealing with enquiries on the telephone as needed, taking accurate messages and ensuring that these are followed up if necessary.
• Supporting team with the arrangements for meetings and/or networking events and preparing all necessary booking forms (experience of using and setting up meetings using Microsoft Teams and Zoom is desirable).
• Booking lawyers on to training courses, ensuring memberships are up to date, managing the invoices thereon and liaising with accounts to ensure payments are made in good time.
• Updating fee earner diaries as instructed by team secretary and fee earners.
• File closures to include assisting with archiving and storage of closed files to ensure easy retrieval; and preparing accounts write-offs and file closure forms and chasing/following up if required.
• Responsible for fee earner filing and ensuring all files are kept up to date.
• Scheduling of deeds.
• Preparing engrossments, printing and generally assisting with completion and post-completion work and trial bundles.
• Creating bibles.
• Assisting with searches relating to Companies House.
• Basic accounting tasks.
• Supporting the billing process.
• Ensuring the efficient operation of the fax and photocopying machines.
• Assist and support more senior members of the team with work or tasks as required.
• To ensure the confidentiality of all Moore Barlow’s information and clients’ documentation.
• To adhere to the HR policies and procedures.

Experience

• Good working knowledge of Microsoft Office suite (Word, Excel, Outlook and Teams)
• Ability to work methodically, accurately and efficiently
• Common sense with a practical approach to problem solving
• Good interpersonal skills
• Ability to prioritise and work to deadlines
• General understanding of facilities and health & safety issues desirable
• Experience of working within a Professional Services Environment desirable
• At least 1 year of administration experience (desirable)

Who we are

Welcome to Moore Barlow, a progressive and people-orientated Law firm with over 450 dedicated professionals including 70 Partners and 272 Lawyers who focus on delivering exceptional services for three groups of people: Individuals & Families, Entrepreneurial Businesses & Organisations and Personal Injury & Clinical Negligence.

We’ve also won awards! Named as one of the Top 200 Law Firms in the UK in The Times Best Law Firms 2021 list, we have also been widely recognised in Legal 500 UK 2021, the UK’s leading guide to Law Firms, as 11 of our practise areas have been ranked Top Tier.

What we can offer

Our culture is open, diverse and inclusive; it’s an environment of belonging, where people can thrive and be the best version of themselves. We strive to nurture our people and offer enjoyable, fulfilling and sustainable careers.

This includes providing the best training, great pay and rewards and more control over work life balance through flexible working patterns.

We also offer great benefits including 28 days annual leave, private medical insurance, income protection, life assurance and a generous pension scheme. For most of our roles we are also offering a hybrid or flexible way of working.