Working in a small team NWF are seeking a Purchase Ledger Assistant the role entitles registration, approval, and payment of supplier invoices in a timely manner, and the management of suppliers and their queries.
Key responsibilities
- Responsible for 1/3 of supplier accounts within the business
- Accurate registration of Supplier invoices received via post or via email into Ax, ensuring invoices are saved down correctly so that they can be accessed from the system once registered.
- Management of the incoming supplier invoices mailbox and distribution of the incoming post and any invoices that do not match to Cost Order to the relevant Approver.
- Matching of invoices to Cost Order or Purchase order
- Daily bank drawdown cover
- Processing and checking of Supplier Bacs Payments
- Processing of prompt payments, for any urgent payments to suppliers outside of the weekly supplier BACS.
- Bankline payments as required for invoices in foreign currencies, or to overseas bank accounts.
- Maintenance of Supplier Accounts, including set up of new accounts and supplier data ownership in system.
- Answering supplier phone calls, and being first response if invoices in query, liaising with other departments to help getting invoices approved or queries raised.
- Pro-actively reviewing own suppliers ensuring up to date, queries are chased and resolved, and there are no overdue invoices
- Management of Intercompany accounts ensuring payment by due date as per group requirements
- Reconciliation of supplier statements, which should be regularly requested (at least monthly)
- 1st point of contact for employee expenses queries on SAP Concur ensuring all issues are resolved and that training is provided to all new employees so that they comply with the system and company policies around expenses & mileage.
- Manual processing of expense and mileage claims (for anyone using the paper system – MD), this includes checking the expense claim has been filled in correctly, raising any concerns with the claim, registration and allocation of the claim, and payment.
- Management of petty cash balances, ensuring all spend is within company policy and receipts are provided. Preparation of monthly journals in Ax ensuring VAT is correctly recorded, and petty cash balance sheet reconciliations which are reviewed by the FC
- Completion of the company credit card spreadsheets, ensuring all spend is within company policy, approval is sought from credit card owner and receipts are provided. Preparation of monthly journals in Ax ensuring VAT is correctly recorded, and credit card balance sheet reconciliations which are reviewed by the FC
- Continuously improve and enhance the current processes and procedures.
- Offer support and cover for colleague's absences when needed.
Skills and experience required
- Previous experience in a fast-paced, high-volume transactional environment.
- Strong understanding of supplier statement reconciliations.
- Excellent communication and relationship-building skills.
- Experience in Purchase Ledger transactions.
- Proficient in IT skills, including Excel and ERP systems.
What is on offer
- Hybrid Working
- 25 days holiday plus bank holidays
- 37.5 hours per week Monday – Friday with shifts between 8.30 and 17.30
- Opportunity to purchase up to 5 extra holidays per year.
- Monthly employee recognition awards
- Long service awards
- Access to free virtual fitness sessions
- Contributory workplace pension scheme
- Healthcare cashback plan
- Cycle to work scheme.
- Life assurance scheme
With a modern fleet of over 155 fuel tankers and a strategically located depot network, NWF Fuels supplies a comprehensive range of fuel-related products coast-to-coast throughout England and Wales to Domestic, Agricultural, Commercial and Retail customers. A focus on service and the customer is what differentiates NWF Fuels in the market and it is the attitude of the people within NWF Fuels which drives this difference.
The business has grown both organically and through acquisition and is the third-largest fuel distributor in the UK. NWF Fuels is part of the AIM’s listed NWF Group listed on the London Stock exchange.
