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To assist in the overall effectiveness of the Finance team by executing the administration of day to day accounting tasks and through supporting the various functions of the accounts team; accounts payable and banking.
Key objectives
- Support the accounts team to enhance overall efficiency
- Support the accounts team in the development and implementation of all relevant projects and activities
Key responsibilities
- To ensure the balance sheet reflects the company's complete liability to suppliers by: timely posting of purchase invoices and credit notes, investigating debit balances and resolving issues
- Checking invoice codings to ensure company expenses are reported correctly
- Generating a monthly BACs-run
- To paying invoice within the agreed terms
- To ensure new suppliers are approved by department heads and thereby the company only pays approved suppliers
- Liaising with suppliers
- Matching goods received against purchase invoices.
- Checking purchase order price against purchase invoice price.
- Where goods are delivered directly to shops, matching POD to purchase invoices.
- Reconcile selected supplier accounts
- Responsible for the archiving process
- Data entry, using Excel, for banking and accounts payable departments
- Draft, format and print relevant documents as and when required
- Manage incoming and outgoing post
- Photocopy and file appropriate documents as needed
Additional Responsibilities
- To support the Finance team and the business in general in the delivery of specific projects and activities as and when required
- To maintain ability to adapt, react and to grasp any valuable opportunity, including making suggestions when you feel a process or procedure could be made more efficient
- Deal with ad-hoc email requests for Finance support in a timely manner
- Assist in communication with internal and external customers via telephone and mail
Skills and technical requirements
- Either qualified by experience in an accounts payable role or have/ are working towards studying finance (whether degree or finance specific eg. AAT)
- Proficient use of Excel/Word
- Administration experience required
- Computer literate (PowerPoint, e-commerce) able to produce quality reports
- Good planning and excellent organisation skills, completer/finisher
- Good attention to detail and accurate in work, follows through on tasks
- Basic finance experience would be an advantage
Personal attributes
- Incredibly well organised and able to work in a neat and tidy manner
- Adaptable and flexible
- Able to operate in a fast changing and challenging environment
- Customer focused with a 'can do' approach
- Good attention to detail and accurate in work
- Excellent communication skills, verbal and written
- Able to use initiative and can apply practical solutions to problems
- Self-motivated and Self-aware
- Team player
