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We have an exciting opportunity to join our Human Resources team as a HR Administrator on a 12 month Fixed Term Contract (parental leave cover).
As a HR Administrator you will be responsible for delivering proactive and efficient HR administration and data processing in support of the HR team, across the employee lifecycle.
What you will do
The duties of the role will be split into three key areas, and responsibilities will include the following.
Administration
- Creating new joiner contracts and setting up new joiners on all relevant internal systems in advance of a start date
- Processing any employee changes on our systems (HRIS) and generating letters in support of those changes (for example salary changes, promotions, maternity/adoption leave etc.)
- Managing the monthly benefits processes
Data Integrity and People Analytics
- Ensuring that all information contained within our HR systems is accurate and can be relied upon, and continually seek ways to improve the accuracy and functionality of the HRIS
- Running scheduled reports and ad-hoc reports as required
- Supporting with analysis of data for colleagues and stakeholders across the HR function
Liaison with employees
- Acting as the first point of contact with employees for certain matters (for example name changes, benefit queries etc.)
- Interacting with employees to answer questions and investigate issues as relevant and/or as requested by the HR generalist team
- Supporting the HR generalists with the delivery of the company induction process
Plus, much more!
What you’ll bring
We’re looking for someone who has a professional and friendly attitude, and who can build positive and proactive relationships with key stakeholders within the HR and Payroll teams, as well as with employees. To be successful, you’ll need:
- Excellent communication and interpersonal skills, both verbal and written with a good customer focus
- Attention to detail - able to work at pace with ‘right first time’ accuracy
- A track record of working to deadlines with the ability to prioritise workload
- To be able to work independently and on own initiative within specified guidelines or processes
- To be comfortable learning, working with and adapting to IT systems
Previous experience within a HR, Payroll environment and working with HRIS is desirable but is not essential as we will provide all the necessary training.
The team
The HR Admin team sits within HR Operations and provides vital support to teams within the HR division, and works closely with in-house departments such a Payroll, Pensions, Finance and external provider companies, too. The work done by the team covers the whole employee lifecycle - from preparing contracts for people joining Penguin Random House, to processing leaver information.
About Penguin
We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher.
Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.
Please apply with your CV and Cover Letter by 23:59 on Friday 9th February.
Competitive benefits package
Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition. Our benefits include:
- Financial – discounted shopping, season ticket loan, rental deposit loan
- Wellbeing - healthcare cash plan, employee assistance, gym loan
- Lifestyle – taste card, tech scheme, free and discounted books
Hybrid working
We’re experimenting with a hybrid way of working that suits the needs of each team. While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important.
For this role we expect that you will come into one of our offices, based in London (Pimlico and Nine Elms), once a week. Working patterns will be discussed further at interview stage.
The recruitment process
As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview.
We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.
