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This role focuses on financial administration relating to approval, booking, reconciliation, invoicing and reporting of campaigns across all media and all clients. It’s an opportunity for an enthusiastic and committed person who enjoys working with data and figures to join a vibrant media agency at entry level. We are looking for someone who is curious, self-motivated and eager to learn who will come in and hit the ground running.
Responsibilities
- Building and maintaining strong internal relationships across multiple teams / departments
- Maintaining central folder containing client approval of media plans
- Putting all campaign budgets on to invoicing system and matching them to correct client Purchase Order number to ensure that media activity is invoiced accurately and paid on time
- Setting up campaigns each month and dealing with any ad hoc changes
- Completing administrative tasks to ensure campaigns go live on time and that delivery is monitored
- Vouching bookings and reconciling monthly spends in conjunction with Investment team and media vendors
- Investigating and resolving (or escalating) any media vendor invoice queries in a timely manner
- Pulling data for competitive analysis and compiling the reports
- Developing basic knowledge and understanding of all media in order to spot any errors on plans received from other teams
Qualifications
Core strengths:
- Self-driven, results-oriented, solutions-focused with a positive outlook
- Strong communicator, promptly responding to e-mails and requests.
- Excellent project management skills to prioritise tasks on these busy accounts
- Have excellent maths and numeracy skills
- Be confident working with numbers and large amounts of data
- Be adept at interpreting data and identifying themes and inconsistencies
- Be proficient in the use of Excel spreadsheets with the ability to write and understand basic formulae
- Be able to quickly learn and adapt to new systems and databases
- Ability to meet deadlines in a fast-paced environment and complete tasks accurately
- Be able to assimilate information quickly and adhere to processes and best practices
- Ability to develop & learn new processes
- Highly organized and capable of working independently as well as operating as part of a team
- Demonstrate critical thinking and problem solving abilities
Additional information
Publicis Groupe operates a hybrid working pattern with employees being office-based on Mondays and two other days during the working week.
If you have any adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you.
