Office Coordinator London 2024

Are you a proactive, organised person with strong communication skills? We are hiring an Office Coordinator to join our team and play a crucial role in maintaining a well-organised and efficient office environment.

As an Office Coordinator, you will be at the heart of our operations, ensuring that our workplace runs smoothly and supports our company's productivity and growth.

In this dynamic position, you will manage office supplies, coordinate meetings, oversee office policies and facilities, and handle supplier relations.

Your ability to effectively interact with various people both within and outside the organisation will be key to our success. If you are ready to make a significant impact by supporting our team and enhancing organisational efficiency, apply now to join us as our Office Coordinator.

What you’ll be doing

• Responsible for managing office supplies, including stocktaking of essential items such as stationery, food, and drinks. Ensuring all team members have the necessary materials to perform their tasks effectively
• Preparing meeting rooms for various types of meetings, including company meetings, investor discussions, and commercial meetings.
• Taking accurate minutes during meetings and distributing these notes to the entire team is another critical function. This helps ensure that all team members are informed of meeting outcomes and any follow-up actions required.
• Creation, documentation, and regular review of internal policies.
• Support the People and Talent Lead with pre-onboarding duties. This includes liaising with IT suppliers to procure and set up necessary equipment for new hires, ensuring they are well-equipped from their first day.
• Meet new team members on their first day to introduce them to their equipment and systems, providing a warm welcome and easing their transition into the company.
• Use data gathered form onboarding and employee engagement surveys to improve processes that increases employee satisfaction.
• Handles communications with third parties like Scale Space, AirIT, and legal teams, addressing and escalating issues as needed to maintain service quality and business operations.
• Sending NDA’s and contracts on behalf of the organisation and filing them in the relevant Sharepoint folders.
• What you’ll need to be successful...
• Previous experience in an office coordinator role would be preferred but we are open to consider people with transferable skills or a graduate.
• Strong organisational skills and attention to detail
• Proficient in MS Office suite
• Highly motivated and able to work independently
• Strong oral and written communication skills
• Ability and desire to work comfortably in a fast-paced setting and deliver results in line with project and team objectives
• Excellent interpersonal skills with an ability to work effectively in a team setting

Behaviours

• Empathy: Promote an inclusive environment by providing personalised support and a welcoming atmosphere for all team members and visitors, ensuring everyone feels valued and integrated
• Collaboration: Actively engage with and support all departments, facilitating smooth coordination and anticipating team needs. Ensure open access to essential tools and information, and collaborate closely with others to drive collective success and effective problem-solving
• Take Initiative: Anticipate office needs and act independently to maintain supplies and improve office procedures without waiting for instructions.
• Adaptability: Respond swiftly and flexibly to unexpected changes in office needs or team requirements, maintaining productivity and stability

About Puraffinity

We are an energetic, customer-driven advanced materials science company focused on designing, developing, and manufacturing smart engineered adsorbent to capture and retain PFAS (Per- and polyfluoroalkyl substances) from water across the Residential, Commercial, Industrial and Municipal market sectors.

Based in London – UK, Puraffinity was founded in 2015 and since then has become a leading organization in tackling PFAS, commonly known as The Forever Chemicals, due to its resistance and high mobility.

Our Vision is to provide 1 billion people with PFAS safe water by 2030, and our Mission is to protect environmental and human health by engineering precision materials to capture chemicals in water.

Puraffinity embraces diversity and fosters a collaborative and teamworking environment, and we dedicate 100% of our time to create a purposeful and sustainable environmental impact.

Our Core Values: Collaboration & team first, Adaptability, Take initiative and Empathy

Puraffinity benefits

We offer great benefits:

• Vitality Private Health and Dental Care
• Enhanced pension employer contribution scheme (up to 7.5%)
• Unlimited coaching with MoreHappi and mental health coaching and support by Spill
• We offer shares in Puraffinity for all employees, which means you get recognised and rewarded for your work
• We care about your learning and development and to support this we have a generous training budget for personal development (up to £2,000 per year)
• A work life balance is important – we offer 25 days annual leave (in addition to the 8 bank holidays) and a hybrid working approach

We have a very strong diversity and inclusion focus, and in line with this, we have equalised our parental leave and pay for all.